Project Manager`s Assistant
Grand Palladium Resorts
- Hanover
- Not disclosed
- Contract
- Updated 06/10/2025
- HRM
Acting as a strategic advisor for a senior leader, often serving as the "right-hand person. Duties vary but typically include managing the leader's schedule and information flow, overseeing staff, and ensuring projects align with the leader's goals and the overall organization's vision.
You will be working with a special international group specializing in architectual design and construction management- URCOISA.
JOB SUMMARY: High-level role, acting as a strategic advisor for a senior leader, often serving as the "right-hand person" by overseeing operations, facilitating communication, and solving problems behind the scenes to allow the executive to focus on core priorities. Duties vary but typically include managing the leader's schedule and information flow, overseeing staff, and ensuring projects align with the leader's goals and the overall organization's vision.
- MAIN DUTIES AND RESPONSIBILITIES OF THE POSITION
- Provide support in the administrative follow-up and scheduling of construction projects.
- Serve as an executive assistant in operational, logistical, and follow-up matters.
- Identify and contact new prospects (clients or strategic partners) for future developments.
- Represent the company before suppliers, authorities, and partners, ensuring clear and professional communication.
- Coordinate meetings, schedules, inspection visits, and work sessions.
- Manage documentation, contracts, quotations, reports, and timelines.
- Oversee compliance with quality standards and deadlines by involved suppliers.
- Support the continuous improvement of administrative and operational processes.
- Coordinate matters related to travel and mobility of the Urcoisa team within and outside the country.
- Coordinate and oversee invoicing processes.
- Any other related duties that may be assigned from time to time.
- Reporting to: Project Manager
- REQUIREMENTS
Education: Degree in Business Administration, Business or a related field.
Experience and Technical Knowledge:
- Minimum of 3 years of experience in administrative roles.
- Familiarity with the development of large-scale projects such as buildings, industrial warehouses, shopping centers, plants, etc.
- Experience in dealing with authorities, government representatives, and senior corporate executives.
- Proficient in office tools (Excel, Word, Google Workspace) and project management platforms.
- General knowledge of the construction environment in Jamaica.
- Excellent presentation and communication skills.
Key Responsibilities
·Strategic Partnership: Works closely with the executive to translate their vision into action, drive strategic initiatives, and provide analysis and advice.
Operational Management: Manages the flow of information, oversees projects, and supervises staff to ensure efficiency and alignment with organizational goals.
·Gatekeeping: Controls access to the executive and helps filter and prioritize issues before they reach the leader, acting as a buffer and decision accelerator.
·Communication: Drafts important communications, acts as a liaison between the executive and other stakeholders, and helps manage internal communications.
·Problem Solving: Mediates disputes, solves problems, and identifies opportunities to improve processes and support the executive's agenda.
Employment Terms
- Contract: Project-based
Please submit all applications by Monday, October 13, 2025. Kindly note only shortlisted applicants will be contacted.
