Warehouse Supervisor - GMG/AM4

Maintaining a high level of inventory accuracy. Perform reconciliation for all stock checks and record findings of variances, and oversee coordination of the raw materials

 JOB SUMMARY:

                                    Reporting to the Warehouse and Distribution Manager the incumbent is responsible for overseeing the day to day functions of the Warehouse and Distribution Department and plays a critical role in maintaining a high level of inventory accuracy, at all plants island wide.  The incumbent plans for the short, and long-term inventory related issues, analyze data, define problems, draw valid conclusions and make recommendations for improvement.

       Key Outputs:

• Department’s budget, operational and work plans developed
• Technical advice provided
• Reconciliation and Stock Counts conducted
• Work procedures established
• Reports prepared
• Inspections conducted.
• Competent and efficient staff
•  Internal processes and materials evaluated
• Inventory Control Research conducted
•  Inventory use analyzed and recommendations made 
• Stock items examined and inspected
• Health and safety, hygiene and security maintained
• Equipment serviced
• Meetings held
• Security procedures and protocols established

Duties and Responsibilities:

Administrative Responsibilities:

• Participates in the development of the Company’s strategic business and operational plans

          Assist in preparing and managing the Department’s budget

• Assist in developing and monitoring the department’s strategic/ operational work plans and programmes;

• Review the Department’s structure, based on any organizational, changes that may be recommended

• Provide feedback to department members by having regular meetings.

• Attends various meetings with internal and external personnel regarding the Company’s operations

• Schedule regular meetings with resource personnel and visit all rural locations at least once per month to facilitate such meetings

• Ensuring the maintenance of warehouse documents and accurate records of activities

• Create schedule to manage warehouse staff and their time

Technical/Professional Responsibilities

•  Maintain standard of health and safety, hygiene and security in the warehouse
• Oversee the planned maintenance of equipment
• Oversee, where appropriate the maintenance and operation of warehouse management systems and automated storage and retrieval systems
• Strategically manage warehouse in compliance with regulations, Company’s policies and mission/vision
• Safeguards warehouse operations and contents by establishing and maintaining security procedures and protocols
• Ensure that stored items are placed in safe, appropriate locations, taking into account temperature, light exposure, size, weight and available space
• Travel to the Annotto Bay and Petersfield plants at least monthly to conduct stock counts at each plant.
• Schedule and inform Plant Managers and relevant persons of monthly count dates at all locations
• Investigate and provide detailed stock reports on variances and other reports required by the Warehouse and Distribution Manager.
• Troubleshoot stock variances and derive solutions
• Perform reconciliation for all stock checks and record findings of variances
• Continually evaluates internal processes and materials as well as conducts external research to improve the control of the inventory.
• Make recommendation for improvement and assist in implementing new systems to improve the control of the inventory.
• Ensure completeness and accuracy of daily data entries for Warehousing and finished goods information
• Analyze inventory use and make recommendations to avoid depletion of stock
• Examine raw material utilization reports, evaluate usage in comparison to formulae and ascertain reasons for the difference in usage, if any, especially of similar batches.
• Examine and inspect stock items for defects, correct quantities as recorded on packaging, expiry date, etc…
• Provide analysis of inventory movement to the Warehouse and Distribution Manager 
• Establish standards and work procedures for staff supervised
• Prepare and compile warehouse reports for all three plants (Kingston, Petersfield and Annotto Bay) on a timely basis.
• Oversee coordination of the raw materials for the shuttling service between the plants through communication with the Warehouse and Distribution Manager, Plant Managers and other relevant personnel.

 Human Resource Responsibilities:

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiate corrective actions wherever necessary to improve performance and/or established personal and/or organizational goals;

• Participates in the recruitment of staff for the department and recommends transfers, promotion, termination and leave in accordance with established Human Resource Policies and Procedures

           Develops and implements in collaboration with the Human Resource Department, a programme of Succession                 Planning for the department to facilitate continuity and the availability of required skills and competencies to                   meet the needs of the Division;

• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
• Ensures the welfare and developmental needs of staff in the Department are clearly identified and addressed;
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the department and company goals

Other Responsibilities:

• Other such duties and responsibilities as may be determined by the CEO.

Liaison(s):

Internal:

• Chief Executive Officer
• Warehouse and Distribution Manager
• Director, Finance and Accounts
• Human Resource and Administrative Services Manger
• Plant Managers

External

• Suppliers

Minimum Qualifications/Experience:

• BSc, degree in Logistics, Supply Chain Management Studies or Business Administration from a recognized tertiary institution   
• Certification in Inventory Management from a recognized tertiary institution
• Three (3) years supervisory experience in a similar position

Competencies:

Core:

• Excellent written and oral communication skills
• Excellent interpersonal relation and customer service skills
• Excellent integrity/ethics displayed in the exercise of duties

Functional:

• Excellent knowledge of inventory control systems
• Ability to multi-task and set priorities
• Excellent planning, organizing and analytical skills
• Proficient in the relevant Computer Applications
• Excellent decision making and problem-solving skills
• Sound judgement
• Ability to be innovated 
• Sound leadership and people management skills
• Accurate and keen attention to details
• Ability to work under pressure and to tight deadlines
• Ability to work at the strategic level
• Excellent knowledge of proper safety procedures and warehouse best practices
• Sound knowledge of warehouse management systems
• Sound judgement

Performance Standards

• Department’s budget, operational and work plans are accurate, developed in established format and submitted within established timeframe
• Technical advice is sound and provided in a timely manner
• Reconciliation and Stock Counts are error free and conducted in keeping with established timeframe
• Work procedures established and implemented in accordance with established requirements
• Reports are error free, comprehensive and submitted in required format and timeframe
• Inspections conducted in keeping with established requirements
• Staff needs are clearly identified and addressed
•  Internal processes and materials evaluated in keeping with established timeframe
• Inventory Control Research conducted
•  Inventory use analyzed and recommendations made in keeping with established requirements 
• Stock items examined and inspected, for defects, correct quantities as recorded on packaging, expiry date etc.  in keeping with established timeframe
• Health and safety, hygiene and security maintained in accordance with industry standards, Company’s policies, and regulations
• Equipment serviced in keeping with established standards
• Meetings are productive and held in keeping with established timeframe
• Security procedures and protocols established and implemented in keeping with established guidelines

Authority:

• Recommend appointment, promotion, transfers, training, re-assignment and dismissal of direct /indirect reports in accordance with established policies and procedures
• Recommend/not recommend leave requests etc.

Working conditions associated with the job:

• Some heavy to moderate lifting
• Hours vary according to volume of work
• Long hours sitting using computers etc.
• Long hours standing conducting inspections/receiving goods
• Travel to plants outside of Kingston

REMUNERATION

Basic Salary: $2,803,771.00 - $3,770,761.00 per annum