Regional Accounts Payable & Treasury Officer

Join our team as a Regional Accounts Payable & Treasury Officer, where you will manage supplier payments, FX applications, and corporate credit cards. This role requires strong attention to detail, accuracy, and the ability to support cash flow and financial controls in a fast-paced environment.

Location: Heartland Plaza, Chaguanas, Trinidad
Organisation: Dwellings Group
Reports To: Group Finance Manager

Role Overview

The Regional Accounts Payable & Treasury Officer role provides structured, disciplined, and highly accurate financial operations support across the Group by coordinating supplier payments, foreign exchange applications, and corporate credit card administration.

The role plays an important part in maintaining strong financial controls, ensuring payment obligations are met in a timely manner, and supporting effective cash flow management across multiple entities.

The successful candidate will demonstrate strong organisational capability, exceptional attention to detail, and a proactive approach to managing high-volume financial transactions. They will operate with accountability and precision in a fast-paced environment while collaborating with internal teams, suppliers, and financial institutions.

If your strengths align with this role, we look forward to receiving your application.

Key Responsibilities

Regional Accounts Payable Administration

• Manage the end-to-end Accounts Payable cycle across the Group.
• Ensure all supplier invoices and credit notes are properly approved, coded and recorded in the ERP system.
• Prepare and coordinate payment runs in accordance with internal approval matrices.
• Ensure vendor reconciliations are completed by the 3rd working day of the following month.
• Reconcile the Accounts Payable subledger to the General Ledger monthly.
• Maintain complete documentation and audit trail for all payment transactions.
• Communicate with vendors regarding invoice discrepancies and payment status.

International Payments & Foreign Exchange Processing

• Coordinate international supplier payments across the Group.
• Prepare and submit foreign currency applications through the Central Bank of Barbados portal where required.
• Track and monitor foreign exchange applications to ensure timely settlement of supplier obligations.
• Maintain a detailed register of foreign exchange applications, approvals and utilisation.
• Ensure foreign currency requests are submitted ahead of supplier payment deadlines.
• Support funding coordination to ensure payments are executed within approved timelines.

Cash Flow Monitoring & Payment Scheduling

• Maintain and update a rolling cash flow schedule focused on supplier obligations.
• Schedule payments strictly within approved payment terms and cash flow allocations.
• Identify significant upcoming payment commitments and notify the Group Finance Manager.
• Liaise with Buyers to:
• Confirm prepayment requirements prior to supplier commitment
• Ensure prepayments are formally approved
• Accurately reflect prepayments within the cash flow schedule

Corporate Credit Card Administration & Control

• Administer and monitor corporate credit cards across the Group.
• Track credit limits, statement cycles and payment due dates.
• Perform detailed monthly reconciliation of all credit card statements.
• Ensure all transactions are properly coded, supported and approved in accordance with company policy.
• Follow up with cardholders to obtain supporting documentation where required.
• Ensure timely settlement of credit card balances within approved cash flow allocations.
• Escalate unusual or non-compliant transactions to the Group Finance Manager.
• Maintain accurate records of credit utilisation and available limits.

Intercompany Payables & Reconciliations

• Manage intercompany payables reconciliations.
• Ensure intercompany balances are reconciled by the 5th working day of each month.
• Investigate and resolve discrepancies in a timely and documented manner.

Compliance & Internal Controls

• Ensure strict adherence to internal financial controls and approval hierarchies.
• Support internal and external audit requirements relating to Accounts Payable and treasury documentation.
• Maintain orderly financial records in compliance with company policy and IFRS.
• Recommend procedural improvements to enhance payment efficiency and financial control.

Qualifications & Experience

• Certificate, Diploma or Degree in Accounting, Finance or a related discipline would be an asset.
• Minimum 4–5 years’ experience in Accounts Payable, treasury processing or payment coordination within a high-volume environment.
• Experience coordinating international supplier payments and foreign currency transactions.
• Familiarity with the Central Bank of Barbados foreign exchange application process would be an asset.
• Experience working with ERP systems (Odoo preferred).
• Experience operating within structured financial controls and payment approval hierarchies.
• Strong Microsoft Excel skills including reconciliation schedules, payment tracking and transaction analysis.
• Strong attention to detail with the ability to review and process high-volume financial transactions accurately.
• Ability to operate effectively within a multi-entity environment and coordinate with multiple internal stakeholders.
• Experience working within regional or multi-entity financial operations would be an asset.