Accounting Assistant - Accounts Payable

The Accounting Assistant – Accounts Payable plays a key support role within the accounting department, handling a range of administrative and clerical responsibilities to ensure the efficient processing of financial transactions.

Position Summary

The Accounting Assistant - AP supports the accounting department by performing various administrative and clerical tasks.

Duties and Key Responsibilities 

1. Entering and posting of non inventory invoices ensuring the correct expense allocation to the General Ledger on a daily basis.

2. Prepare cheque payment vouchers for approval by Managers daily.

3. Prepare cheques to be signed by Directors daily.

4. Prepare payments for all local suppliers for approval on a monthly basis.

5. Deal with all queries on supplier invoices and statements in a timely manner.

6. Issue Petty Cash Vouchers daily for KPL and HADSL.

7. Print monthly reports and reconcile with controls.

8. Update customs and excise spreadsheet daily ensuring enter/match data entry is entered daily in the accounting software.

9. Prepare suppliers' payment spreadsheet within on week after close off.

10. Prepare spreadsheets for any other expense information required from management.

11. Update and reconcile KPL Medical and Life spreadsheet monthly before payments are made.

12. Ensure monthly close off deadline is met. 

13.Filing all cheque payment vouchers, cheque stubs, local supplier invoices, and petty cash vouchers on a daily basis. Filing of gas bills and all reports on a monthly basis.

14. Prepare salaries for projects and contractors every Friday.

15. Liaise with external customers/contractors/suppliers as and when necessary.

16. Assist in monthly/bi annual stock taking as required.

17. Prepare monthly reports including but not limited to; purchasing journal report, cheque register report, aged payables report and payables (local) control book.

18. Perform daily reconciliation of issued cheque against payment records to ensure accuracy, and maintain accurate financial records.

19. Promote safety awareness and the development of a safety culture within the Company.

20. Peform any other related job duties as requird by the job function that may be assigned by the Accountant or his/her designate.

Person Specification

1. 5 CSEC passes inclusive of Mathematics and English

2. Degree/Diploma in Accounting Practices would be an asset (At least ACCA Level II)

3. Microsoft Office capability (Word, Excel and PowerPoint)

Experience 

 1. At least 2 to 3 years' experience in accounts payables.

or any equivalent combination of qualification and experience