Office and Warehouse Coordinator

The warehouse department is responsible for receiving, storing, and distributing products in an efficient and organized manner, ensuring a constant and accurate flow of merchandise. Additionally, it oversees inventory control and maintains a clean and safe environment in the storage area.

Description of Accountabilities

• Coordinate transport with truckers in advance for timely deliveries both domestic (local) and for exports as well as incoming containers from the Netherlands coming into the Warehouse. Also, ensure proper documentation is received from Trucking Company for each transaction.
• Co-ordinate with Sales Representative and Office Manager/ Commercial Assistant for export orders- (1) Pull goods, measure pallet dimensions and label pallets for export deliveries. (2) Dispatch goods to Cargo Consolidators Agency Ltd for export orders and sign off and
• receive documentation once goods are dispatched in good condition.
• Co-ordinate domestic (local) deliveries with Trinidad Sales Representative- (1) Pull goods and dispatch to truckers in good condition, (2) Sign off and receive documentation from Trucking Companies for each transaction.Attending to and dispatch goods in a timely manner for walk in customers.
• Prepare Delivery Notes, Warehouse Receipts and Goods Received Notes for all deliveries and ensure accurate product, weight, quantity, batch number, and expiration date information is logged.
• General maintenance and upkeep of EC Warehouse.
• Collection of Mail from Post Office.
• Deposit cheque and cash payments in JMMB Bank.
• Deliver cheque and make payments to the Board of Inland Revenue.
• Maintain HSE compliance, including electrical and fire certifications and first aid training.
• Dispatching and unloading of goods and maintain proper stock rotation and replenishment.
• Ensure good housekeeping in both the office and warehouse areas and keep track of warehouse supplies and order when necessary.
• Negotiate with service providers: external truckers, forklift servicing and pest control services.
• Complete administrative duties, such as documentation filing and preparing samples for dispatch.
• Ensure that all incoming and outgoing stock is properly received, dispatched, and logged, and that spill kit materials are logged and available.
• Maintain the work area in accordance with Ministry of Health and good warehousing practices and ensure compliance with ISO standards.
• Complete monthly stock checks and document any expired or damaged goods, as well as dispose of damaged goods according to company policy.
• Complete forklift and hand lift checklists and notify administration of any mechanical failures or needed services.

Expertise

• 4 years of experience total, of which 1 - 2 years in a similar position
• Abilities: strong organizational skills, attention to detail, effective communication, problem solving abilities, adaptability, a proactive attitude, multitasking skills, customer service-oriented mindset and the ability to work autonomously
• Strong organizational skills, attention to detail, effective communication, problem-solving abilities, adaptability, a proactive attitude, multitasking skills, and the ability to work autonomously.

Education

• Education: Secondary education in warehouse management or similar.
• Courses / Additional: Forklift certification, trainings, or certifications in logistics, warehouse management, or similar areas are desirable.