LEGAL SECRETARY IN PROPERTY & ESTATES

Legal Secretary in Property & Estates

Position: Legal Secretary – Property & Estates

Location:  Port of Spain

Salary range: TTD$6,000.00 to TTD$7,500.00 

Employment Type: Permanent ( full-time ) 


About the Role
The Company is seeking a detail‑oriented and highly organized Legal Secretary to support an Attorney within the Property & Estates Department. The ideal candidate will provide comprehensive administrative and secretarial assistance to ensure the smooth and efficient operation of the department.

Key Responsibilities
•     Open and close files both manually and electronically
•     Acknowledge receipt of instructions and initiate title searches
•     Follow up with Title Clerks regarding outstanding searches
•     Liaise with clients, including financial institution representatives, and manage queries and correspondence
•     Schedule appointments and maintain an accurate diary for the Attorney
•     Coordinate arrangements for closing transactions
•     Prepare fee estimates and deposit requisitions for clients
•     Maintain organized and up‑to‑date files and filing systems
•     Draft and type general correspondence and legal documents, including deeds
•     Photocopy and scan documents and correspondence as required
•     Handle incoming and outgoing telephone calls; take and relay messages on behalf of the Supervising Attorney
•     Perform any other related duties as assigned

Minimum Requirements
•     Recognised secretarial certification or acceptable equivalent
•     At least five (5) CXC General passes, including English Language, or equivalent
•     Minimum of three (3) years’ experience in a similar role

Preferred Knowledge, Skills & Abilities
•     Working knowledge of deeds and conveyancing
•     Strong understanding of secretarial and administrative functions, including word processing and records management
•     Proficiency in Microsoft Word and Excel
•     Advanced typing and note‑taking skills
•     Excellent interpersonal, communication, and customer service skills
•     Strong organisational and time‑management abilities, with the capacity to manage competing priorities
•     Ability to use initiative and work independently