Inventory Coordinator

The Airport Dining Inventory Coordinator is responsible for managing the movement of food & non-food inventory delivered and issued to multiple airport dining outlets. This role ensures accuracy & traceability of inventory movement while supporting operational efficiency, cost control & compliance.

Key Responsibilities

Inventory Ordering, Receiving & Verification

              •            Accurately order and receive all inventory for Airport Dining at the central location and verify quantities, quality, pricing, and specifications against purchase orders and/or invoices.

              •            Identify and report discrepancies, damages, shortages, or overages in a timely manner.

              •            Ensure all received inventory meets food safety, quality, and airport compliance standards.

Inventory Control & Documentation

              •            Accurately record all inventory movements (receipts, transfers, returns, and adjustments) using the company’s inventory management or ERP system.

              •            Maintain up-to-date stock records for all categories including food, beverage, disposables, packaging, and operating supplies.

              •            Assign inventory to the correct outlet, cost center, or department to ensure accurate costing and reporting.

Distribution to Outlets

              •            Coordinate and execute the timely and accurate distribution of inventory from the central location to multiple airport dining outlets.

              •            Prepare transfer documentation and ensure outlet operators acknowledge receipt of goods.

              •            Monitor par levels and usage trends to support efficient replenishment and prevent stockouts or overstocking.

Auditing & Compliance

              •            Conduct regular inventory counts, spot checks, and cycle counts to ensure accuracy and identify variances.

              •            Investigate inventory discrepancies and support corrective actions.

              •            Ensure compliance with internal controls, food safety regulations, airport security requirements, and company policies.

Reporting & Communication

              •            Prepare inventory reports including usage, variances, slow-moving items, and shrinkage.

              •            Communicate effectively with department manager, supervisors, team leads, purchasing, finance, and operations teams regarding inventory needs and issues.

              •            Support month-end and year-end inventory processes and audits.

Qualifications & Experience

              •            Minimum of 2–3 years’ experience in inventory control, warehousing, or supply chain operations, preferably in food & beverage, hospitality, or airport environments.

              •            Experience managing inventory across multiple outlets or locations is strongly preferred.

              •            Strong understanding of inventory systems, stock movement, and internal controls.

              •            Knowledge of food safety standards (HACCP) and handling procedures is an asset.

Skills & Competencies

              •            High attention to detail and accuracy

              •            Strong organizational and time-management skills

              •            Ability to work in a fast-paced, security-controlled airport environment

              •            Proficient in inventory software, POS/ERP systems, and Microsoft Excel

              •            Strong communication and coordination skills

              •            Integrity and accountability in handling inventory and documentation

Physical & Work Requirements

              •            Ability to lift, move, and organize inventory (up to specified weight limits).

              •            Willingness to work flexible hours, including early mornings, evenings, weekends, and holidays as required by airport operations.

              •            Must meet airport security clearance requirements.