Executive Assistant - Kingston

Executive Assistant - Kingston

Are you an experienced, proactive, and highly professional Executive Assistant? A financial services company based in Kingston, is seeking a top-tier Executive Assistant to support their Chief Executive Officer (CEO). This is a critical role for a polished, solution-oriented individual who thrives in a fast-paced, confidential, and high-performance environment.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics

• Oversee correspondence and ensure timely follow-up on communications

• Prepare executive-level reports, documents, and presentations

• Liaise with high-net-worth clients, investors, and key stakeholders

• Assist in managing investor relations and organizing corporate events

• Support strategic project execution and track progress toward key milestones

• Prepare materials for board meetings and senior leadership discussions

• Coordinate tasks between the CEO and internal departments to ensure alignment

• Manage CEO’s business expenses and maintain accurate financial records

• Ensure compliance with internal policies and regulatory requirements

• Draft internal communications and organize team-building events

• Foster a culture of professionalism and collaboration within the organization

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Finance, Communications, or a related field

• Minimum 5 years’ experience supporting C-suite executives, preferably in financial services

• Strong proficiency in Microsoft Office Suite and CRM systems

• Excellent written and verbal communication skills

• Outstanding organizational and multitasking abilities

• Discreet, reliable, and capable of handling confidential information

• Demonstrated ability to work independently while managing multiple priorities