The Candidate ensures company operations—especially administrative and financial—are efficient, compliant with approved standards, laws, and regulations. Oversees employees to ensure effective performance and teamwork in achieving organizational goals.

Job Description

The Business Operations Coordinator is responsible for ensuring that the operations of the company and its associated companies, particularly administrative and financial/accounting, are carried out efficiently and effectively, in accordance with the guidelines and standards approved by the company, as well as legal, statutory, and other compliance requirements.

 He/She is also responsible for the oversight of the employees to ensure that their performance fulfills their roles and ensures that the team successfully accomplishes this in a collaborative way.

KEY RESPONSIBILITIES

 General Operations:

• Reports to the Executive Chairman on all matters and obtains his approval before committing the entity to any transaction.
• Ensures that all records and archives, hard-copy and electronic, are carefully maintained to facilitate business transactions, confidentiality, easy retrieval, and safe-keeping in keeping with the company’s business, legal, and statutory requirements.
• Ensures accurate and timely compliance with tax laws, VAT, NIS, PAYE, and any other legal and statutory obligations.
• Consistently acts within approved authority limits and adheres to established approval hierarchies, ensuring any breaches or non-compliance are reported promptly to the Executive Chairman.

Administration:

• Provides overall supervision of the team and its activities to ensure accurate, timely, and efficient execution of duties in keeping with policies and guidelines.
• Provides approved solutions to enhance effective operations and high-quality output.
• Develops and enforces administrative policies and procedures.
• Fosters a culture of collaboration, best practice and high performance.
• Ensures the availability and proper use of office supplies and equipment.
• Ensures that all statutory, tax and other filings are submitted on time.
• Manages schedules, meetings, and communications within the organisation.
• Schedules all Board meetings and ensures that Board packages, agendas and minutes are completed accurately and distributed on time.
• Provides administrative and logistical support for all meetings with stakeholders.
• Facilitates the maintenance of complete Human Resource records and enables on-time escalation of Human Resource challenges.

 Financial Oversight and Accounting:

• Contributes to, monitors and ensures the accurate and timely completion of all financial statements, budgets, and forecasts and other reports.
• Provides oversight of all accounting activities in JNG and associated companies to ensure they are undertaken in accordance with proper accounting standards and agreed timelines.
• Ensures accurate and timely processing of financial transactions and reports.
• Works closely with Auditors to meet reporting deadlines.