Job Description

The Business Operations Coordinator is responsible for ensuring that the operations of the company and its associated companies, particularly administrative and financial/accounting, are carried out efficiently and effectively, in accordance with the guidelines and standards approved by the company, as well as legal, statutory, and other compliance requirements.

 He/She is also responsible for the oversight of the employees to ensure that their performance fulfills their roles and ensures that the team successfully accomplishes this in a collaborative way.

KEY RESPONSIBILITIES

 General Operations:

• Reports to the Executive Chairman on all matters and obtains his approval before committing the entity to any transaction.
• Ensures that all records and archives, hard-copy and electronic, are carefully maintained to facilitate business transactions, confidentiality, easy retrieval, and safe-keeping in keeping with the company’s business, legal, and statutory requirements.
• Ensures accurate and timely compliance with tax laws, VAT, NIS, PAYE, and any other legal and statutory obligations.
• Consistently acts within approved authority limits and adheres to established approval hierarchies, ensuring any breaches or non-compliance are reported promptly to the Executive Chairman.

Administration:

• Provides overall supervision of the team and its activities to ensure accurate, timely, and efficient execution of duties in keeping with policies and guidelines.
• Provides approved solutions to enhance effective operations and high-quality output.
• Develops and enforces administrative policies and procedures.
• Fosters a culture of collaboration, best practice and high performance.
• Ensures the availability and proper use of office supplies and equipment.
• Ensures that all statutory, tax and other filings are submitted on time.
• Manages schedules, meetings, and communications within the organisation.
• Schedules all Board meetings and ensures that Board packages, agendas and minutes are completed accurately and distributed on time.
• Provides administrative and logistical support for all meetings with stakeholders.
• Facilitates the maintenance of complete Human Resource records and enables on-time escalation of Human Resource challenges.

 Financial Oversight and Accounting:

• Contributes to, monitors and ensures the accurate and timely completion of all financial statements, budgets, and forecasts and other reports.
• Provides oversight of all accounting activities in JNG and associated companies to ensure they are undertaken in accordance with proper accounting standards and agreed timelines.
• Ensures accurate and timely processing of financial transactions and reports.
• Works closely with Auditors to meet reporting deadlines.