Administrative Coordinator

Administrative Coordinator Job Responsibilities:

• Implements administrative projects, systems, procedures, and policies.
• Develops administrative staff by providing information, training, and coaching.
• Inventories and orders office supplies.
• Serves as liaison with Accounting staff for office equipment.
• Schedules meetings, answers phones, and maintains digital and physical records.
• Prepares agendas and takes notes at meetings and archives proceedings.
• Assists in preparation of reports and presentations and aids in budgeting process.
• Resolves administrative problems by analyzing information and identifying and communicating solutions.
• Maintains rapport with customers, managers, and employees by ensuring data is correct and client files are up to date, sets priorities, and has problem solving for workflow issues.
• Directs administrative productivity in accordance with management directives.
• Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
• Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines, and communicating developments to management.
• Accomplishes department and organization mission by completing related tasks and projects as needed.

Administrative Coordinator Skills and Qualifications:

• Process management and improvement
• Time management
• Attention to detail and organization skills
• Leadership, coaching, and mentoring
• Client relationships
• Innovation mindset
• Experience with administrative software, such as Microsoft Office, including Excel
• Word processing
• Presentation skills
• Administrative writing and editing skills

Education and Experience

• BA or Associate’s degree in business management or related field
• Past management or supervisory experience a plus
• Past administrative experience