Accounting Assistant

The Business and Employment Centre is recruiting for the position of Accounting Assistant on behalf of one of our clients.

The Business and Employment Centre is recruiting for the position of Accounting Assistant on behalf of one of our clients.

JOB SUMMARY:

The Accounting Assistant is responsible for ensuring that all Financial Data, Payroll and Benefits Administration are obtained and processed in the Company’s Accounting System in a timely and accurate manner and in accordance with Company and Government policies. Assist in the preparation of Management Accounts and Financial Statements as required.

KEY RESPONSIBILITIES:

Accounts Receivable / Cash

• Manage the AR process.

• Check cashier’s daily deposits.

• Logging AR cheques.

• Provide weekly and monthly AR Reports.

• Check invoices against batch header, edit list and post.

• Manage credit refunds due to cash customers.

• Print and email monthly customer statements.

• Generate monthly list of accounts for 1st and 2nd past due letters for review.

• Follow up overdue customers and liaise with debt collector.

• Handle customer account queries as required.

• Review incoming orders and approve for credit in line with credit policy

• Assist with telephone dispatch

Accounts Payable

• Manage the AP process.

• Compile, contact vendors and disburse all payments.

• Prepare payment vouchers, wires and drafts as directed.

• Manage Petty Cash.

Payroll

• Disburse staff payslips, TD 5 slips and other personal staff emolument records.

• Prepare all statutory obligations.

• Process and pay temporary staff and project workers.

• Extract monthly commissionable sales reports.

•

Inventory

• Manage weekly cycle count process.

• Check inventory discrepancies

• Assist in monthly/annual stock taking as required.

• Review all costings as directed

Fixed Assets

• Maintain the Fixed Assets Register

• Prepare the Depreciation Journal and post

Processing

• Review price/cost structures and advise accordingly.

• Edit and post receiving shipment batches.

Financial Statements

• Assist in preparation of Financial Statements and Management Accounts as required.

• Prepare monthly reconciliations

• Prepare Journal Entries as required

• Perform over rides as requested

Statutory Compliance

• Process and pay all Statutory Liabilities on time

• Prepare and file VAT Returns

• Assist in the Preparation and filing of Corporate Tax Returns

Other

• Other Related duties as assigned / directed by management from time to time

EDUCATION AND EXPERIENCE:

• BSc in Management Studies/Accounting or related field.
• Minimum 3-5 years payroll processing experience with a working knowledge of federal, state and local tax regulations
• that affect payroll
• Preparation of Financial Statements
• Minimum of 2 years supervisory experience in an office, processing center or similar environment required
• Strong communication, organizational and customer service skills required
• Proven ability to work successfully in a fast-paced environment while maintaining good relationships with co-workers

SKILLS AND ATTRIBUTES:

• Demonstrated proficiency in Microsoft Office
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting
• system.
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong organizational skills, and the ability to work under pressure
• Ability to handle and prioritize multiple tasks and meet all deadlines