The Business and Employment Centre is recruiting for the position of Accounting Assistant on behalf of one of our clients.

JOB SUMMARY:

The Accounting Assistant is responsible for ensuring that all Financial Data, Payroll and Benefits Administration are obtained and processed in the Company’s Accounting System in a timely and accurate manner and in accordance with Company and Government policies. Assist in the preparation of Management Accounts and Financial Statements as required.

KEY RESPONSIBILITIES:

Accounts Receivable / Cash

• Manage the AR process.

• Check cashier’s daily deposits.

• Logging AR cheques.

• Provide weekly and monthly AR Reports.

• Check invoices against batch header, edit list and post.

• Manage credit refunds due to cash customers.

• Print and email monthly customer statements.

• Generate monthly list of accounts for 1st and 2nd past due letters for review.

• Follow up overdue customers and liaise with debt collector.

• Handle customer account queries as required.

• Review incoming orders and approve for credit in line with credit policy

• Assist with telephone dispatch

Accounts Payable

• Manage the AP process.

• Compile, contact vendors and disburse all payments.

• Prepare payment vouchers, wires and drafts as directed.

• Manage Petty Cash.

Payroll

• Disburse staff payslips, TD 5 slips and other personal staff emolument records.

• Prepare all statutory obligations.

• Process and pay temporary staff and project workers.

• Extract monthly commissionable sales reports.

•

Inventory

• Manage weekly cycle count process.

• Check inventory discrepancies

• Assist in monthly/annual stock taking as required.

• Review all costings as directed

Fixed Assets

• Maintain the Fixed Assets Register

• Prepare the Depreciation Journal and post

Processing

• Review price/cost structures and advise accordingly.

• Edit and post receiving shipment batches.

Financial Statements

• Assist in preparation of Financial Statements and Management Accounts as required.

• Prepare monthly reconciliations

• Prepare Journal Entries as required

• Perform over rides as requested

Statutory Compliance

• Process and pay all Statutory Liabilities on time

• Prepare and file VAT Returns

• Assist in the Preparation and filing of Corporate Tax Returns

Other

• Other Related duties as assigned / directed by management from time to time

EDUCATION AND EXPERIENCE:

• BSc in Management Studies/Accounting or related field.
• Minimum 3-5 years payroll processing experience with a working knowledge of federal, state and local tax regulations
• that affect payroll
• Preparation of Financial Statements
• Minimum of 2 years supervisory experience in an office, processing center or similar environment required
• Strong communication, organizational and customer service skills required
• Proven ability to work successfully in a fast-paced environment while maintaining good relationships with co-workers

SKILLS AND ATTRIBUTES:

• Demonstrated proficiency in Microsoft Office
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting
• system.
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong organizational skills, and the ability to work under pressure
• Ability to handle and prioritize multiple tasks and meet all deadlines