Warehouse Supervisor - GMG/AM4

Overseeing the day to day functions of the Warehouse Dept. and plan for the short, and long-term inventory related issues, analyze data, define problems and make recommendations.

JOB SUMMARY:

                                    Reporting to the Warehouse and Distribution Manager the incumbent is responsible for overseeing the day to day functions of the Warehouse and Distribution Department and plays a critical role in maintaining a high level of inventory accuracy, at all plants island wide.  The incumbent plans for the short, and long-term inventory related issues, analyze data, define problems, draw valid conclusions and make recommendations for improvement.

       Key Outputs:

• Department’s budget, operational and work plans developed
• Technical advice provided
• Reconciliation and Stock Counts conducted
• Work procedures established
• Reports prepared
• Inspections conducted.
• Competent and efficient staff
•  Internal processes and materials evaluated
• Inventory Control Research conducted
•  Inventory use analyzed and recommendations made 
• Stock items examined and inspected
• Health and safety, hygiene and security maintained
• Equipment serviced
• Meetings held
• Security procedures and protocols established

Duties and Responsibilities:

Administrative Responsibilities:

• Participates in the development of the Company’s strategic business and operational plans

• Assist in preparing and managing the Department’s budget

• Assist in developing and monitoring the department’s strategic/ operational work plans and programmes;

• Review the Department’s structure, based on any organizational, changes that may be recommended

• Provide feedback to department members by having regular meetings.

• Attends various meetings with internal and external personnel regarding the Company’s operations

• Schedule regular meetings with resource personnel and visit all rural locations at least once per month to facilitate such meetings

• Ensuring the maintenance of warehouse documents and accurate records of activities

• Create schedule to manage warehouse staff and their time

Technical/Professional Responsibilities

•  Maintain standard of health and safety, hygiene and security in the warehouse
• Oversee the planned maintenance of equipment
• Oversee, where appropriate the maintenance and operation of warehouse management systems and automated storage and retrieval systems
• Strategically manage warehouse in compliance with regulations, Company’s policies and mission/vision
• Safeguards warehouse operations and contents by establishing and maintaining security procedures and protocols
• Ensure that stored items are placed in safe, appropriate locations, taking into account temperature, light exposure, size, weight and available space
• Travel to the Annotto Bay and Petersfield plants at least monthly to conduct stock counts at each plant.
• Schedule and inform Plant Managers and relevant persons of monthly count dates at all locations
• Investigate and provide detailed stock reports on variances and other reports required by the Warehouse and Distribution Manager.
• Troubleshoot stock variances and derive solutions
• Perform reconciliation for all stock checks and record findings of variances
• Continually evaluates internal processes and materials as well as conducts external research to improve the control of the inventory.
• Make recommendation for improvement and assist in implementing new systems to improve the control of the inventory.
• Ensure completeness and accuracy of daily data entries for Warehousing and finished goods information
• Analyze inventory use and make recommendations to avoid depletion of stock
• Examine raw material utilization reports, evaluate usage in comparison to formulae and ascertain reasons for the difference in usage, if any, especially of similar batches.
• Examine and inspect stock items for defects, correct quantities as recorded on packaging, expiry date, etc…
• Provide analysis of inventory movement to the Warehouse and Distribution Manager 
• Establish standards and work procedures for staff supervised
• Prepare and compile warehouse reports for all three plants (Kingston, Petersfield and Annotto Bay) on a timely basis.
• Oversee coordination of the raw materials for the shuttling service between the plants through communication with the Warehouse and Distribution Manager, Plant Managers and other relevant personnel.

 Human Resource Responsibilities:

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiate corrective actions wherever necessary to improve performance and/or established personal and/or organizational goals;

• Participates in the recruitment of staff for the department and recommends transfers, promotion, termination and leave in accordance with established Human Resource Policies and Procedures

• Develops and implements in collaboration with the Human Resource Department, a programme of Succession Planning for the department to facilitate continuity and the availability of required skills and competencies to meet the needs of the Division;
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
• Ensures the welfare and developmental needs of staff in the Department are clearly identified and addressed;
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the department and company goals

Other Responsibilities:

• Other such duties and responsibilities as may be determined by the CEO.

Liaison(s):

Internal:

• Chief Executive Officer
• Warehouse and Distribution Manager
• Director, Finance and Accounts
• Human Resource and Administrative Services Manger
• Plant Managers

External

• Suppliers

Minimum Qualifications/Experience:

• BSc, degree in Logistics, Supply Chain Management Studies or Business Administration from a recognized tertiary institution   
• Certification in Inventory Management from a recognized tertiary institution
• Three (3) years supervisory experience in a similar position

Competencies:

Core:

• Excellent written and oral communication skills
• Excellent interpersonal relation and customer service skills
• Excellent integrity/ethics displayed in the exercise of duties

Functional:

• Excellent knowledge of inventory control systems
• Ability to multi-task and set priorities
• Excellent planning, organizing and analytical skills
• Proficient in the relevant Computer Applications
• Excellent decision making and problem-solving skills
• Sound judgement
• Ability to be innovated 
• Sound leadership and people management skills
• Accurate and keen attention to details
• Ability to work under pressure and to tight deadlines
• Ability to work at the strategic level
• Excellent knowledge of proper safety procedures and warehouse best practices
• Sound knowledge of warehouse management systems
• Sound judgement

Performance Standards

• Department’s budget, operational and work plans are accurate, developed in established format and submitted within established timeframe
• Technical advice is sound and provided in a timely manner
• Reconciliation and Stock Counts are error free and conducted in keeping with established timeframe
• Work procedures established and implemented in accordance with established requirements
• Reports are error free, comprehensive and submitted in required format and timeframe
• Inspections conducted in keeping with established requirements
• Staff needs are clearly identified and addressed
•  Internal processes and materials evaluated in keeping with established timeframe
• Inventory Control Research conducted
•  Inventory use analyzed and recommendations made in keeping with established requirements 
• Stock items examined and inspected, for defects, correct quantities as recorded on packaging, expiry date etc.  in keeping with established timeframe
• Health and safety, hygiene and security maintained in accordance with industry standards, Company’s policies, and regulations
• Equipment serviced in keeping with established standards
• Meetings are productive and held in keeping with established timeframe
• Security procedures and protocols established and implemented in keeping with established guidelines

Authority:

• Recommend appointment, promotion, transfers, training, re-assignment and dismissal of direct /indirect reports in accordance with established policies and procedures
• Recommend/not recommend leave requests etc.

Working conditions associated with the job:

• Some heavy to moderate lifting
• Hours vary according to volume of work
• Long hours sitting using computers etc.
• Long hours standing conducting inspections/receiving goods
• Travel to plants outside of Kingston

 REMUNERATION

Basic Salary: $2,803,771.00 - $3,770,761.00 per annum