Trustee & Compliance Officer

The Trust Officer (Compliance) is responsible for overseeing the administration and monitoring of financial covenants and issuer obligations under Trust Deeds.

JOB KEY FUNCTIONS

The Trust Officer (Compliance) has primary responsibility to:

• Oversee and ensure the proper administration of Financial Covenants and obligations of Issuers (the Clients)
• Ensure that supporting documentation for all Clients are aligned with our internal AML and KYC Policy and Procedures
• Liaison with Clients and process requests for consideration by the investors and to organize and host all meetings as required by the terms of the Trust Deed
• Keep the record of meetings and resolutions made by the investors
• To keep abreast of all requirements of the Client under the Trust Deed and miscellaneous documents and maintain a record of performance and action
• Promptly report to the Manager likely or actual breaches by the Client of its obligations under the Trustee
• Promptly report to the investors financial covenant documents and miscellaneous reports required to be delivered to them within the prescribed period set out in the legal documents
• Maintain a register of all pledges and compliance requirements through our internal software system
• Maintain the Register of beneficial owners for all clients
• Issue Notices, Demand Letters, Compliance Requests and within established timeframes.
• Ensure compliance with Trust and Corporate Services Act and its Regulations in the performance of Trustee Services and correspondence with Clients and the investors

Responsibilities and Duties:

• To maintain the Operating Standards annexed hereto
• Liaison with the Trustee Paying Officer to confirm any extension in maturity dates or pre-payments or actions determined to be taken by the investors
• Preparing letters to the Client upon failure to fund account within the prescribed timeline and advising the investors
• Monitoring the performance and compliance of the Client against the executed legal documents signed
• Preparation of risk assessment to determine the risk profile of the Clients and monitoring the risk profile
• Corresponding with the investors promptly within the prescribed operational timelines
• Create and maintain a physical and electronic file folder of correspondence in line with the institutions policy and procedures
• Any other duties that may be assigned by the Supervisor or higher level Manager

Education/Experience

• First degree in Accounting, Business and Management Studies, Law or its equivalent
• A minimum of three (3) years experience in Trustee Operations or Compliance and Regulatory Operations
• Certification in AML/CPF/TF highly recommended
• Professional training and certification in Compliance, Ethics or Corporate Governance
• Professional training and/or certification in Securities Management and Securitization

 Specialised Techniques/Learned Disciplines

• Strong Planning & Organization Skills
• Well developed communication skills (both orally and written)
• Strong analytical and conceptual skills
• Ability to deal effectively with people at all levels
• Must be able to work well with others
• Time Management Skills
• Excellent Computer Skills (Spreadsheet & Word Processing)

 Specific Knowledge

• In-depth knowledge of financial covenant calculations and interpretation
• Working knowledge of the regulatory framework of the Trustee Services Industry
• Working knowledge of Trustee Act and Trust and Corporate Service Act and regulations
• Functional knowledge of the duties of a Trustee Officer
• Sound knowledge of the operations of Capital Markets
• In-depth Proceeds of Crime, Anti-Money Laundering and Terrorism Prevention Acts and Regulations
• Working knowledge of the proper interpretation of legal documents and instruments
• Working knowledge of registration of security documents at different entities i.e. National Security Interest in Personal Property, Companies Office, National Land Agency and others