Time & Cost Assistant

Massy Wood is currently recruiting for a Time & Cost Assistant with extensive experience in the oil and gas industry.

The Time & Cost Assistant is responsible for providing project administrative, cost, document and timesheet management support to the project team.

• Responsible for inputting timesheets for all crew members for payroll and invoicing purposes.
• Support variance analysis: verify/validate timekeeping data submitted each pay period.
• Assist with project costing and timesheet management.
• Recommend improvements to timekeeping and cost tracking processes.
• Be able to operate at a proficient level in Mpower.
• Set up and maintain administration filing systems to keep manual timesheet records and GRNs.
• Liaise with Suppliers on invoices and additional documents required to support acceptance and generation of a GRN.
• Understand and use the MAXIMO system as required, including but not limited to generating purchase requisitions and tracking purchase order status.
• Coordinate and facilitate the flow of information within the department and across other departments as required.
• Liaise with internal and external contacts to resolve issues / challenges wrt time entry or GRNs.
• Assist with formatting reports, presentations, letters, and any other required documents.
• Support digital transformation initiatives: Set up and maintain administration filing systems.
• Perform all other related job functions as required.

• Diploma or certification in Finance, Business Administration, or a related field from a recognised university or equivalent.
• At least two (2) years’ experience in an administrative or similar role.
• Experience in the oil & gas industry would be considered an asset.
• Strong working knowledge of Microsoft Office software including Word, Excel, PowerPoint and Outlook.
• Awareness of the project environment.
• Strong verbal and written communication skills.
• Ability to work with minimal supervision.
• Ability to work in a Team environment.
• Ability to work to tight deadlines.
• Ability to work well with external and internal customers.
• Valid Certificate of Good Character (must not be older than 6 months).
• Preference will be given to national citizens or permanent residents of Trinidad & Tobago.

This role does not provide sponsorship.