Temporary Administrative Assistant/Receptionist

Our client in the Port of Spain area is seeking a Temporary Administrative Assistant/Receptionist for a two (2) month assignment

Job Opportunity: Temporary Administrative Assistant (2-Month Assignment)
Location: Port of Spain
Salary: $4,500 per month
Hours of Work: 8:00 am – 5:00 pm

Our client in the Port of Spain area is seeking a Temporary Administrative Assistant/Receptionist for a two (2) month assignment to support day-to-day office operations and facilitate efficient communication across the office.

Job Summary:
You will be responsible for carrying out general administrative and clerical tasks, managing office calendars, updating databases, and supporting staff across departments such as Sales, Service, or Finance.

Key Responsibilities:

• Manage the reception area and greet visitors professionally.

• Arrange customer meetings and schedule appointments.

• Answer and transfer phone calls, taking messages as needed.

• Maintain the office calendar and confirm appointments.

• Prepare memos, correspondence, invoices, receipts, spreadsheets, and reports.

• Keep the office database and filing system organized and up to date

• Manage office supplies and liaise with vendors

• Work with office equipment vendors to maintain printers, coffee units, etc.

• Sort and deliver all mail

Required Skills:

• Proactive and able to take initiative

• Excellent customer service skills

• Professional in appearance and conduct

• Good interpersonal skills and ability to work across departments

• Strong organizational and time management skills

• Proficient with office software and equipment

• Able to prepare reports and presentations

Requirements:

• Minimum 5 O’Levels, 3 A Levels

• Business Diploma will be an asset

• Valid driver’s license and access to a working vehicle

Job Reference: RS