Supply Chain Lead

This position reports to the VP Operations and is accountable for all Supply Chain functions & objectives in operating regions assigned including purchasing, demand planning, warehousing/distribution, logistics &inventory management.

Position:                                 Supply Chain Lead

Reporting Relationship:         

This position reports directly to the Vice President Operations of Prestige Holdings Limited.

Summary:                                    

This position is accountable for all Supply Chains functions in regions assigned including purchasing functions in order to contribute to a maximization of efficiency and cost effectiveness and ensure a constant supply of superior quality raw materials, equipment, spare parts, and machinery. 

To also manage the expediting & logistics of suppliers, freight forwarding companies, customs brokers and haulage to ensure goods ordered are delivered timely, and cost effectively including zero demurrage and warehousing and distribution functions.

This position also assists with managing the inventory integrity and accuracy as well as maintenance of the inventory Masterfile. The position also manages the vehicle fleet.

Duties and Responsibilities

• Liaises with local and international suppliers to ascertain their ability to meet company’s specific requirements in terms of design, performance, prices and delivery, so as to make the best selection on the basis of such information.

• Explores and consults with the VP Operations re: the selection of local and international vendors/suppliers, assessment of their capabilities and the evaluation of their performance.

• Maintains the Franchise supply chain and QA standards with suppliers.

• Liaises with all parties concerned with the shipping, handling and clearance of overseas purchases to ensure timeliness of receipt of goods and cost savings including a zero-demurrage tolerance level. This includes management of payables and validation of rates and invoices.

• Assists the VP Operations to develop new foreign and local suppliers and manages contracts and contract negotiations delegated by the VP Operations.

• Assists in the negotiation and execution of contracts for the procurement of goods and services on behalf of the Company ensuring adherence to Company’s guidelines and procedures.

• Ensures that all demurrage obligations/invoices are submitted and approved by the VP Operations before requesting payment from Accounts payables.

• Plans and organizes the logistics associated with prompt delivery of materials and/or services to the Company/Ensures that purchases are expedited, as required.  This may include liaising with the customs broker to follow up on imported shipments and forwarding payment requests for approval to the VP Operations.

• Ensures that all purchasing documents are properly completed and authorized.

• Develops and implements systems and contracts to manage Fleet operations and maintenance.

• Assists with inventory counts, cycle counts, variance processing and variance investigations – maintaining inventory integrity and accuracy. This includes assigning purchasing staff to assist.

• Assists with independent checking of truck loading and inspections independent of the warehouse.

• Ensure we received reasonable expiry dates and pursue all claims for short expiry, damage and losses. Also to pursue expiry date extensions to reduce losses where applicable.

• Salvage and sale of excess goods, equipment and vehicles.

• Conducts timely analysis of stock levels, usage levels, lead times and reorder quantities. Prevents overstocking above approved Maximum levels approved by the VP operations or stock outs.

• Implements and maintains an adequate forecasting or demand planning model.

• Maintains and implements a work flow for all purchases in the ERP system.

• Negotiates with suppliers on prices, credit terms, discounts for quantity for purposes of comparison so as to make the best purchase, keeping within budgetary limitations. Establishes frame agreements and pursues strategic purchasing in consultation with the VP Operations.

• Keeps records of costs, deliveries and performance and discusses with user departments with a view to ratification by suppliers or change in specifications or change of suppliers.  Additionally, maintain proper vendor file records.

• Ensure that all supply chain “franchiser requirements” are met.

• Liaises with Accounts Payables for purposes of resolving payment problems and ensuring smooth information flow amongst sections.

• Performs research on International Commodity prices forecast position to inform company on global and regional trends and possible impact in business.

• Develops and maintains catalogue on supplier data and market information on prices, suppliers, discounts.

• Responsible for the timely and cost effective sourcing and procurement of materials as required.

• Coordinates the purchasing function from the processing of materials requisition to receipt of materials.

• Provides follow-up action on all outstanding purchase orders and expedites where necessary.

• Reviews incoming purchase requisitions and makes recommendations to buyers.

• Recommends purchasing warehouse strategies to take advantage of economic order quantities, prices and deliveries.

• Establishes and maintains effective communication with vendors and department heads.

• Maintains and ensures compliance with Prestige Holdings Limited’s standard purchasing procedures and policies.

• Manages and mentors Purchasing and Logistics staff.

• Develops and performs analytics for purchasing data to identify opportunities for savings, efficiency and effectiveness.

• Approves or recommends to the VP Operations, expenditure and purchase orders for indirect spend (in accordance with delegated authority from the VP Operations).

• Approves all Purchase Orders for Inventory Purchases in accordance with approved stock levels.

• Assess, recommend and implement where approved by the VP Operations, improvements in systems and technology related to areas of responsibility

• Operation and maintenance of the E tender system as required.

• Manages Inventory, Warehouse and Distribution in regions assigned in accordance with policies and procedures approved by the VP Operations.

• Manages contractors, suppliers and 3PL partners assigned.

• Manages budgets assigned.

• Manages supplier’s compliance with QA, Finance and SCM Franchise and PHL requirements.

• Performs other related duties as may be required by the job function.

Qualifications

• Degree in Management or equivalent qualification.
• MBA, Certificate or Diploma in Purchasing from the Chartered Institute of Purchasing and Supply or other appropriate qualification is an asset
• A minimum of five (5) years experience in a senior purchasing and logistics position, and a overall 5-7 years in Supply Chain Management.
• Proficiency in Microsoft Excel, Word and PowerPoint.

Special Skills and Attributes

• Thinks critically – Take a well-ordered logical approach to identifying business and market issues; analyzing problems; organizing work; and planning action.
• Excellent Communication and Negotiation Skills both verbal and written.

• Attends to Detail – Ensure that data is accurate and work is thorough and to the highest standard.
• Takes responsibility - Demonstrate personal ownership of tasks and follow through to get the required results.
• Applies Professional, Product or Technical Expertise – Demonstrate the ability to supply professional and product expertise to real world situations.

• Integrity - Possesses a strong sense of integrity and business ethics.

• Ability to work within stipulated deadlines with a sense of urgency.

• A forward-thinking individual.

• Leadership skills

• Ability to work harmoniously in multi-disciplinary teams.

• Advanced computer skills in Word, Excel, ERP systems, Tableau etc.

• Knowledge of contract, purchasing law and inco terms