Shared Services Coordinator - ANSA McAL Limited

ANSA McAL Limited is seeking a suitably experienced administrative professional to join our team in the capacity of Shared Services Coordinator

Description

The function of the Shared Services Coordinator is responsible for delivering efficient administrative support and coordination across multiple business units. This role oversees daily operational tasks, supervises support staff, maintains inventory and procurement processes, and facilitates effective communication between internal teams and external stakeholders. The ideal candidate thrives in a dynamic environment, demonstrates strong organizational acumen, and supports continuous improvement within the shared services function.

Responsibilities

     Provide direct supervision to the Hospitality Attendant and Driver including management of their daily work schedules and performance management life cycle.

     Maintain the office supplies and stockroom toiletries, including stock count of items and ordering from the organization’s approved vendors.

     Process and track departmental invoices, purchase orders and requisitions.

     Liaise between executives and stakeholders via email and phone communications.

     Plan and coordinate travel arrangements and travel-related expenses.

     Prepare professional reports, presentations, and correspondence with a high degree of accuracy.

     Schedule and organize meetings, take minutes and ensure action item follow-ups.

     Handle various administrative tasks, such as filing and data entry.

     Support filing, data entry, calendar coordination, and internal/external event planning.

     Support the Shared Services Team with similar type administrative duties.

Skills

     High attention to detail and accuracy

     Proactive, solution-oriented mindset

     Excellent written and verbal communication

     Superior organizational and multitasking abilities

     Strong time-management and interpersonal skills

     Proficiency in Microsoft Office Suite, Outlook; D365 experience is a plus

Qualifications

     Bachelor’s Degree in Business Administration or a related field, or equivalent experience

     CXC level passes with Grades I or II in Mathematics and English

     3–5 years of administrative or executive support experience

Submission Deadline Date: July 18, 2025