Senior Administrative Assistant

The successful candidate will be responsible for supporting senior leadership through coordination of reports, meetings, logistics, budgets, and stakeholder communications to ensure efficient site operations.

Job Opportunity

SENIOR ADMINISTRATIVE ASSISTANT

(6-month contract)

Location: Couva

QUALIFICATIONS & REQUIRED SKILLS

• Bachelor’s Degree in Business, Management, or a related field
• Administrative Professional certification (asset)
• Minimum 7 years’ experience in a senior administrative support role
• Advanced proficiency in Microsoft Office Suite
• Experience supporting senior leadership in a fast-paced environment
• Strong report preparation and document management skills
• Ability to handle confidential and sensitive information
• Experience with financial reporting or expense reconciliation systems
• Strong interpersonal, communication, and coordination skills
• High attention to detail and problem-solving ability
• Demonstrated ability to coordinate multiple stakeholders and deadlines
• Team-oriented with strong organizational skills
• Operates with a high level of initiative, responsiveness, and follow-through to ensure timely delivery of objectives

 KEY RESPONSIBILITIES AND DUTIES

• Provide executive-level administrative support to senior leadership
• Coordinate meetings, travel, visitors, and logistics
• Prepare reports, dashboards, presentations, and correspondence
• Compile and submit weekly, monthly, and quarterly operational reports
• Support budgeting, expense reconciliation, and forecasting activities
• Track action items and ensure follow-up on assigned deliverables
• Maintain leadership calendars and scheduling priorities
• Coordinate internal and external stakeholder communications
• Assist with performance reporting and KPI tracking
• Support site initiatives, planning activities, and special projects
• Coordinate team events, visits, and leadership engagements
• Maintain vacation schedules and administrative tracking systems
• Support emergency response drills and organizational initiatives
• Liaise with vendors, contractors, and government stakeholders

**Candidates MUST possess ALL academic certifications listed on their resume for verification purposes.

**Only suitable applicants meeting the job requirements will be considered