Clerk Stenographer II

Clerk Stenographer II

PUBLIC TRANSPORT SERVICE CORPORATION

VACANCY

The Public Transport Service Corporation (PTSC), in its drive towards improving and expanding its services, is pleased to invite applications for the following PERMANENT position.

Clerk Stenographer ii

Five (5) positions

SUMMARY

 An employee in this class performs advanced stenographic duties and may serve as Secretary to a Head of Department or Division. Work may include some minor administrative duties performed on behalf of a superior, as well as the supervision of subordinate employee, and is performed with some degree of initiative and independence, the employee being expected to decide what matters could be dealt with by her immediately, or should be referred to the administrative superior. Work is reviewed by an administrative superior, but only in a general way, for neatness, accuracy and efficiency.

DUTIES AND RESPONSIBILITIES

• Takes dictation in shorthand from an administrative superior and transcribes these notes producing documents in a finished form, and reviews all letters, memoranda or other documents prepared for the signature or attention otherwise of the administrative superior.

• Prepares agenda for meetings, committees, conferences, etc. and minutes of meetings, etc. from shorthand notes taken at the meetings, makes copies of these documents and circulates them as may be required.

• Operates typewriter and/or computer, utilizing word processing software.

• Sends acknowledgements to letters received, and prepares draft replies to some letters under the general direction of an administrative superior.

• Attends to enquiries over the telephone, or to the business of callers and visitors arranging interviews or making appointments, on behalf of the administrative superior as may be necessary.

• Operates simple office machines not requiring previous experience.

• Prepares and runs off stencils as may be necessary.

• Performs other simple clerical duties.

• May supervise the work of subordinates.