Senior Administrative Assistant

We are looking for a detail-oriented and dependable Senior Administrative Assistant to support our restaurant’s management team. You’ll serve as the go-to resource for documentation, scheduling, reporting, and internal communication.

Job Title: Senior Administrative Assistant

Location: Maraval Port of Spain

Reports To: General Manager / Operations Manager

Employment Type: Full-Time

Key Responsibilities:

Provide high-level administrative support to the General Manager and leadership team

Manage staff scheduling, maintain attendance records, and support payroll processing

Coordinate meetings, prepare agendas, take minutes, and follow up on action items

Track inventory orders, vendor contracts, and invoice processing

Assist with onboarding and maintaining personnel files for restaurant staff

Support internal audits, health/safety compliance documentation, and license renewals

Maintain organized digital and physical filing systems

Communicate with vendors, landlords, and service providers on behalf of management

Handle confidential information professionally and with discretion

Qualifications:

3+ years of administrative experience, preferably in a restaurant or hospitality environment

Strong proficiency in MS Office (Excel, Word, Outlook) and familiarity with accounting software (e.g. Quickbooks)

Social Media saavy

Excellent written and verbal communication skills

Strong attention to detail and time management

Ability to multitask and work in a fast-paced, customer-focused environment

CXC/ CSEC & CAPE / A levels required; Associate Certificate / Diploma or Bachelor’s degree an asset.

Working Conditions:

On-site in the restaurant office; may occasionally assist on the floor during high-volume periods

Flexible schedule availability, including some weekend days or evenings if needed