Records and Document Manager
Urban Development Corporation of Trinidad & Tobago (UDeCOTT) Ltd
- Port-of-Spain
- Not disclosed
- Permanent full-time
- Updated 22/07/2025
- career@udecott.com
The Records and Document Manager is required to provide analytical and strategies which will successfully improve the Records Management Policies and Procedures for the organization.
Summary:
The Records and Document Manager is required to provide analytical and strategies which will successfully improve the Records Management Policies and Procedures for the organization.
The incumbent is also responsible for coordinating the receipt, storage, filing, retrieval and disposition of records.
Education, Knowledge and Experience
- Degree in Records Management, Library and Information Systems or Business Management
- At least 6 years in similar position
- Proficient computer skills
- In-depth knowledge of records management best practices
- Knowledge of legislation as it pertains to Document and Records Management
- Analytical skills
- Excellent problem solving skills
- Familiar with Records and Document management technologies methodologies and tools
- Team-building skills
- Self-motivated
- Ability to communicate effectively both in writing and orally
- Excellent organizational and time management skills.
- 5-6 years’ working experience in a corporate environment
OR
Equivalent combination of Qualification, Training and Experience
Key Duties & Responsibilities:
Management of Human Capital
- Liaises with the HR Department to ensure that all HR policies and procedures are implemented throughout the Records Management Unit.
- Coordinates the work of administrative and technical staff to ensure that demands for service are met in a timely manner.
- Supervises the work of administrative and technical staff to ensure that departmental objectives are achieved as required.
- Develops and maintains appropriate HR employee records and reconciles with Head Office HR Department as necessary.
- Ensures the on-going performance evaluation of administrative and technical staff and recommends developmental activities as may be necessary.
- Coordinates activities within the Department to encourage employee engagement.
Duties and Responsibilities
- Analyzes records and document processes; successfully audit processes to determine successes or areas for improvement
- Identifies gaps for improving systems; propose solutions to capture and automate processes
- Establishes procedures and workflows for the use of Electronic Document Management system
- Establishes Physical Document Management workflows
- Develops, implement Policies and Procedures
- Develops, implement new strategies for records classification, transfer, storage and disposal
- Develops metadata strategies for records management throughout the record lifecycle
- Develops, implement defensible and secure retention and disposition of electronic records
- Develops workflow and provide resolutions for applications or immediate technical issues
- Develops skills and training plans for Department
- Administrates and manage access controls for electric document management system
- Performs any other duties relative to the job function as may be assigned
Kindly upload in a single file copies of relevant academic qualifications inclusive of Cover letter, CV and Police Certificate of Character. Please note that ONLY academic qualifications from accredited instituitions will be accepted.
Divisional Manager, Human Resources, Level 5, UDeCOTT Head Office, 38-40 Sackville Street, Port of Spain
Urban Development Corporation of Trinidad & Tobago (UDeCOTT) Ltd
- 38-40 Sackville Street, Port of Spain, Trinidad, WI
- 1 (868) 225-4004
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