Purchasing Officer

The Purchasing Officer manages the procurement processes by processing requisitions, issuing purchase orders, coordinating with vendors, and ensuring timely delivery of goods and services.

Purchasing Officer

Main Functions/Responsibilities:

• Process approved requisitions from the departments and divisions
• Prepare requisitions, orders and other documents for purchasing stock items. Follow up on outstanding orders and issue as stock becomes available.
• Ensure all suppliers’ invoices and debit notes are recorded and entered in the customer’s ledger in the accounts payable module.
• Prepare monthly payments from the accounts payable customer’s ledger with respect to the invoices that are due.
• Reconcile supplier’s statements with customer ledger statement from the accounts payable module.
• Compile and maintain all data and information regarding purchases for proper record keeping.
• Order and requisition the required goods or services and established delivery timeframes.
• Maintain a comprehensive and current Vendors Listing.
• Liaise with vendors to reconcile discrepancies between Invoices and Purchase Orders.
• Evaluate current and potential suppliers for their ability to meet the Company requirements and standards for purchases and also for tendering purposes.
• Direct the filing and retention of all accounts payable documents for proper record keeping and archiving.
• Negotiate prices with vendors.
• Ensure compliance with procurement policies, legal regulations, and ethical standards
• Assist with the preparation of both local and foreign orders.
• Assist with related special projects as requested
• Perform other related duties

Qualifications and Experience:

• 5 CXC O’levels
• Associate Degree in Management or related field or Diploma in Purchasing
• CIPS will be considered an asset
• Computer Literate
• 3-5 years’ experience in Purchasing

NB: Unsuitable applications will not be acknowledged.