Procurement Administrator

Brava by ATN International seeks a Procurement Administrator to support purchasing operations, maintain accurate documentation, and coordinate with vendors and internal teams. The role ensures process integrity, cost‑effective procurement, and reliable data for decision‑making.

General Purpose and Scope

The procurement administrator provides the operational backbone for the procurement function, ensuring smooth execution of purchasing activities, accurate documentation, and timely coordination with vendors, internal teams, and finance. This role ensures the integrity of processes, facilitates cost-effective procurement, and upholds the data accuracy essential for sound commercial and technical decision-making.

Duties and Responsibilities

 Purchase Order & Documentation Management

• Create, process, and track purchase orders from request through fulfillment, ensuring accuracy in quantities, pricing, and terms.
• Maintain complete and compliant procurement records, including quotes, invoices, delivery notes, and vendor correspondence.
• Ensure all procurement documentation aligns with internal policies, audit requirements, and financial controls.
• Update procurement systems, logs, and trackers to reflect real‑time status of orders and deliveries.

Vendor Coordination & Communication

• Serve as a primary point of contact for routine vendor communication, including quote requests, order confirmations, and delivery follow‑ups.
• Support vendor onboarding by collecting required documents, verifying compliance, and updating vendor profiles.
• Escalate delays, discrepancies, or service issues to procurement leadership with clear summaries and recommended next steps.

Logistics & Delivery Support

• Monitor shipment schedules, delivery timelines, and logistics updates to ensure on‑time arrival of goods.
• Coordinate with warehouse, operations, or project teams to confirm receipt and resolve delivery variances.
• Track backorders, partial shipments, and returns, ensuring timely resolution and accurate system updates.

Cost, Pricing & Financial Alignment

• Assist in collecting and comparing vendor quotes to support cost‑effective purchasing decisions.
• Validate invoice accuracy against POs and delivery records before routing for approval.
• Support budget tracking by maintaining up‑to‑date cost logs and highlighting variances or unexpected charges.

Reporting & Data Accuracy

• Maintain procurement dashboards, trackers, and status reports for leadership visibility.
• Prepare weekly or monthly summaries on PO status, vendor performance, delivery timelines, and spend categories.
• Ensure data integrity across procurement systems to support forecasting, planning, and audit readiness.

Process Support & Continuous Improvement

• Support the implementation of procurement policies, workflows, and compliance standards.
• Identify recurring issues or inefficiencies and propose improvements to streamline operations.
• Assist with internal audits, vendor reviews, and procurement‑related projects.

Required Qualifications:

• 1–3 years in procurement, supply chain, purchasing, or administrative operations.
• Experience with vendor coordination and PO processing preferred.
• Familiarity with commercial documentation (quotes, invoices, delivery notes).
• Strong organizational and multitasking abilities.

Desired Qualifications

Technical & Operational

• Strong understanding of procurement workflows, documentation, and purchasing systems.
• Proficiency with ERP or procurement platforms (e.g., SAP, Oracle, NetSuite, or similar).
• High accuracy in data entry, record‑keeping, and document management.
• Ability to interpret quotes, pricing structures, and basic commercial terms.

Communication & Coordination

• Clear, professional communication with vendors and internal stakeholders.
• Ability to manage multiple requests, prioritize effectively, and maintain service levels.
• Strong follow‑through and ownership of tasks from initiation to completion.

Analytical & Administrative

• Skilled in tracking, reporting, and maintaining structured logs.
• Comfortable working with spreadsheets, cost comparisons, and status dashboards.
• Detail‑oriented mindset with a focus on compliance and process integrity.

About the Company

ATN International is a telecommunications company operating advanced wireless, wireline, and both terrestrial and submarine fiber optic networks in North America and the Caribbean. Our expertise is operating in underserved or niche markets where we can develop a leadership position. Founded in 1987 ATN and headquartered in Beverly, Massachusetts our vision is to become the Caribbean’s premium Telecommunications challenger within the next 5 years. Brava is a B2B segment committed to simplifying how companies do business by streamlining technology and delivering solutions that help them evolve and adapt to any state of their business journey. With a completely different approach to providing solutions, this new business arm is bringing four components: Brava Synergy, Brava Connect, Brava Cloud, and Brava Stronghold, all dedicated to proactively protect business, support collaboration, enhance their performance, and manage their network while providing access to internationally recognized solutions tailored to their market.  

Disclosures
Duties require sufficient mobility, vision, and communication to work in the company setting and successfully perform the essential functions of this job. We embrace diversity and are proud to be an Equal Opportunity Employer, supporting veterans and individuals with disabilities. Reasonable accommodations may be considered for individuals with disabilities to enable them to perform these essential functions. 

Management reserves the right to change this job description at any time according to business needs. 

This position is open for hire in the U.S. or any of ATN’s international market. Applicants should either be authorized to work for any U.S. employer or employment is contingent on approval of a work permit/visa in ATN subsidiary markets. ATN and its subsidiary companies are unable to sponsor or take over sponsorship of employment visa at this time.