Purchasing Clerk, ANSA McAL Chemicals Limited

The Purchasing Clerk will be required to process and expedite purchase orders and perform other clerical duties to support the purchasing function.

Job Summary:

• The Purchasing Clerk will be required to process and expedite purchase orders and perform other clerical duties to support the purchasing function.

Job Description:

• Initiate and organize request for quotations (RFQs) from vendors as per company policy.
• Perform all stages of the procurement/purchasing process from order and pricing confirmation to final delivery.
• Review purchase requisition orders for accuracy and correct line-item specifications.
• Create purchase orders and follow up on local and foreign purchases to ensure shipment and delivery within agreed timelines.
• Update and maintain open purchase order reports and provide feedback and status updates to Requestors.
• Process insurance coverage for shipments; maintain records of purchases, follow up, shipments and related matters.
• maintain monthly reports.
• Resolve all invoice issues, and ensure product returns and credit notes are received within the given month..
• Monitor and evaluate all purchase order claims and ensure compliance to company regulations.
• Obtain all documentation and total costing for all foreign shipments within the stipulated timeframes.
• Create new vendors per the prequalification process and update supplier database on a monthly basis.
• Conduct annual reviews of vendor accreditation for economical and cost effective supplies, and complete annual supplier evaluations.
• Perform a variety of tasks in conformance to quality, health, safety, security and environmental policies/procedures.
• Perform any other job duties as required by the job function.

Education and Experience Requirements:

• Minimum of five CXC/GCE O’Levels including English and Mathematics.
• Certificate in Supply Management from a recognized institution.
• A minimum of two (2) years’ experience in a similar position preferably within a manufacturing environment.
• Working knowledge of purchasing/procurement best practices.    
• Ability to articulate thoughts and express ideas effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to gain understanding.
• Ability to work with minimal supervision.
• Pays attention to detail by monitoring and checking work or information; plans and organizes time and resources efficiently.
• Collaborative with the ability to be a key team player with strong interpersonal skills that can work flexibly where required.
• Resilient and the ability to work effectively under pressure, managing a diverse and competing workload.