Payments Supervisor

Payments Supervisor

To supervise and coordinate -accounting tasks involved in maintaining various accounting and financial records including the compilation of financial information, the processing of journal entries into various accounts, and reconciliation of reports and financial data to ensure accuracy of records and integrity of transactions.

• General Ledgers reviewed.
• Scheduling of work for reportees
• Deductions/remittances submitted to appropriate authority
• Schedules produced.
• Journal vouchers prepared.
• Accounting reports prepared.
• Resolution of issues

• Upholding of government and Agency accounting standards
• Effective scheduling of work/tasks to reportees
• Transactions recorded are accurate
• Timeliness of remittance/deductions to appropriate authority
• Reviews of General Ledgers and Statements conducted in accordance with best practice.
• Speed with which complaints are resolved and the accuracy of information supplied to the aggrieved.
• Key deliverables produced within agreed time scales and to required standards.
• Confidentiality and integrity are exercised.

Normal Working Hours                       Monday to Thursday                 8:30 – 5:00

                                                                     Friday                                       8:30 – 4:00

Work Environment                               Normal office conditions.

May be required to work beyond normal working hours.

Internally: Executives, Managers, Supervisors, and other internal stakeholders

Externally: Suppliers

                      Financial Institutions

                      Customers                                                           

• Ensures that accounting staff upholds the agency standards and procedures in the conduct of duties.
• Plans and schedule work of accounting staff ensuring proper distribution of assignments and adequate manning, space and facilities for subsequent performance of duties.
• Assists in developing the format of financial reports for financial analysis, forecasting, trending, and results analysis.
• Records, classifies, and summarizes financial transactions and events in accordance with generally accepted accounting principles.
• Supervises the compilation of financial and accounting statements and reports involving considerable arithmetical computations
• Reviews, - edit reports, payment vouchers, invoices; verifies for accuracy and completeness; reviews for compliance with government and Agency regulations.
• Supervises the processes involved in the preparation of the monthly payroll.
• Supervises accounting officers relating to accounts payables, accounts receivables  and fixed assets
• Ensures the preparation and submission of statutory accounts and returns on a monthly basis.
• Ensures the accurate and timely remittance of pension and statutory deductions to the relevant Government Agencies.
• Coordinates the processing of journal entries into various accounts and supervises the reconciliation of sub-ledgers to the general ledger and resolves differences.
• Explains accounting transactions; resolves accounting issues and discrepancies.
• Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
• Participates in audit exercises providing auditors with the necessary information and support and ensuring the timely completion of final financial statements.
• Performs other related duties as is assigned from time to time.

• Certify all payment vouchers
• Supervise monthly payroll
• Supervise accounting staff
• Maintain General Ledger
• Remit deductions
• Compile financial and accounting statements
• Take disciplinary action in accordance with the Agency’s policies and procedures

• Solid knowledge of government and Agency accounting principles
• Excellent knowledge of International financial and accounting principles and practices.
• Sound knowledge of payroll accounting
• Effective communication skills
• Good organisational and time management skills
• Effective human relations skills
• Good decision-making skills
• Knowledge of Financial Information Systems and other relevant computer applications.

• Bachelors Degree in Accounting or ACCA Level II or equivalent qualification.
• At least three years related experience of which at least one year should be at the supervisory level