Operations Assistant - Temporary

The Operations Assistant will provide administrative and clerical assistance to support effective and efficient operations within the company’s human resources and operations departments.

Job Duties:

• Updating and maintaining leave records for all staff via employee leave forms
• Monitoring staff punctuality and absenteeism to advise Management
• Entering employee data and leave information onto Human Resource Management Program
• Maintaining accurate and up-to-date employee records
• Scheduling interviews for vacant positions
• Assisting employees in completing the necessary documentation to join the company’s health plan
• Preparing memos to issue to staff
• Updating/creating brochures when necessary
• Ordering of company imprinted material including letterheads, invoice books, call cards, envelopes etc. as and when required
• Assisting with the development of content (graphics, product videos and vacancies) on Canva to post on social media
• Organizing scale verification with TTBS annually for scales at retail stores
• Liaising with third parties to organize training as and when required, including but not limited to first aid, fire warden, defensive driving, forklift and quality control
• Assisting with the completion of annual food badge application for all staff at head office and scheduling the food safety lecture
• Assisting with the completion of HSSE documents as required
• Assisting with entries on the company’s point-of-sale system eg. Specials, discounts etc.
• Providing assistance to the Managing Director as required eg. Emails, memos, scheduling meetings, etc.
• Any other HR / operations related duties as required