Operations Administrator (Facilities)

The Operations Administrator (Facilities) will provide essential facilities administrative support to the Operations Department, ensuring smooth daily operations and efficient coordination of tasks.

Job Purpose

The Facilities & Operations Administrator will provide advanced administrative and operational support to ensure the effective management of LIG’s facilities, resources, and daily business operations. Reporting directly to the Operations Manager, the role will coordinate facility-related processes, maintain compliance documentation, oversee vendor interactions, and assist in the implementation of operational and facilities management strategies. By ensuring efficient workflows, accurate reporting, and proactive issue resolution, this position contributes to organizational productivity, workplace safety, and operational excellence.

Key Responsibilities

Facilities Administration

• Coordinate and monitor facility maintenance requests, contractor services, and scheduled inspections.

• Manage vendor and service provider relationships (cleaning, security, utilities, repairs, etc.) ensuring timely delivery and service quality.

• Track and maintain facility-related inventory (supplies, equipment, consumables) and escalate procurement needs.

• Ensure compliance with health, safety, and environmental (HSE) regulations across facilities.

• Maintain records of facility usage, maintenance logs, and safety checks.

Operational Support

• Assist the Operations Manager with developing and implementing operational processes, procedures, and efficiency initiatives.

• Prepare operational reports, dashboards, and updates on facilities performance, KPIs, and cost tracking.

• Monitor key operational and facilities metrics, escalating issues to the Operations Manager for resolution.

• Coordinate logistics for deliveries, fleet use, and warehouse/facility scheduling when required.

Administrative Support

• Manage and organize operational and compliance documentation (digital and physical).

• Support the preparation of management reports, meeting agendas, minutes, and follow-up actions.

• Handle correspondence with suppliers, service providers, and internal stakeholders.

• Assist with purchase orders, invoice reconciliation, and contract renewals related to operations and facilities.

• Provide day-to-day administrative support to the Operations Manager and wider operations team.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Operations Management, Facilities Management, or a related field.

• 2–3 years’ experience in administration, operations, or facilities management support.

• Knowledge of facilities coordination, vendor management, or health & safety compliance is an asset.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP systems preferred.

• Strong organizational and time management skills with the ability to manage multiple priorities.

• Excellent communication and interpersonal skills.

• Ability to work proactively, exercise discretion, and support higher-level operational decision-making.

 Interested applicants are invited to apply by Friday, October 3, 2025.

 While we appreciate all applications, only shortlisted candidates will be contacted.