Office Administrator

The Office Administrator will be responsible for managing various administrative and accounting tasks to ensure the smooth operation of our office.

The Office Administrator will be responsible for managing various administrative and accounting tasks to ensure the smooth operation of our office. As well as supporting the facilities management of the organization rental assets and land development initiatives. This role requires excellent communication skills, proficiency in accounting software, networking and the ability to handle multiple tasks efficiently.

Employment Type: 1 year renewable contract
Location: Newtown, POS
Vehicle required: Yes

Key Responsibilities:

• Prepare VAT returns.
• Prepare PAYE returns and salaries for employees.
• Prepare all other required statutory payments (e.g., Green Fund Levy).
• Write up cheques with corresponding cheque payment vouchers.
• Receive and answer communications by phone or email.
• Keep an office diary with general entries as well as entries for the manager and assistant manager.
• Annually collate payment vouchers, cashed cheques, bank statements, and other accounting records for handover to the Company’s accountants or auditors.
• Issue invoices and receipts to tenants, and deliver them when necessary.
• Utilize all accounting tools and software to ensure the recording and accounting of all payments and receipts.
• Properly organize and maintain all office files.
• Order and procure office supplies as needed.
• Make bank deposits.
• Deliver and collect documents, cheques, and items from third parties as needed.
• Receive calls from tenants and assist the manager with responding to those calls, including visiting sites or buildings to ascertain issues and providing solutions
• Contacting small contractors (e.g., plumber or electrician) to resolve issues.

Qualifications:

• Proven experience in an administrative or accounting role.
• Proficiency in accounting software and tools.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Attention to detail and a high level of accuracy.