Junior Accountant Revenue Recognition

DFL IMPORTERS AND DISTRIBUTORS LIMITED

JOB DESCRIPTION

1. JOB TITLE:                                      Junior Accountant Revenue Recognition
2. DEPARTMENT:                               Accounts

1. REPORTING TO:                            Junior Accountant

1. STAFF REPORTING:                     Accounts Receivable Clerks
2. CO-ORDINATING                          Internal

RELATIONSHIPS:                          Finance / Accounts Area Sales Managers Sales Representatives Inventory and Logistics

External Customers

6.             SCOPE OF THE JOB:

Under the supervision of the Junior accountant, to assist with the effective and efficient operation of the department. The duties include providing financial and administrative support in ensuring an efficient, timely, and accurate system of collecting monies owed to the Company and assisting with the preparation of DFL Importers and Distributors Limited financials on an ongoing basis to meet The 10^th working day completion timeline.

7.          KEY RESPONSIBILITIES AND DUTIES

7.1          To oversee the process of ensuring that all incoming receipts and lodgements are posted daily (Guardsman Lodgements, internal cheque lodgements, cash lodgements, wire transfers from customers, etc).

7.2          To ensure that all lodgements’ payments by customers are picked up daily by Guardsman and communicated to the office by way of the consolidated collections list.

7.3          To assist with the collection of accounts receivable with a key emphasis on preventing delinquent and overdue amounts, with the objective of maintaining the approved credit term.

7.4          Prepare the monthly collection targets for each sales representative and update the collection Dashboard Excel Spreadsheet with targets to share with Sales Reps and Management team.

7.5          Update the collections Dashboard weekly to compare actual collections vs target to include the percentage achieved and email to Sales Reps, Area Managers and the Management team.

7.6          Communicate regularly (telephone, e-mail, client visit) with sales reps and customers on the status of accounts and secure payments for outstanding amounts timely, emphasizing the past due invoices daily.

7.7          Contact in-house account customers on a weekly basis to ensure the accuracy of each statement that 30 days credit customer balances are collected.

7.8          Responsible for assessing New Credit Customers by conducting credit checks and processing documents submitted e.g., Business Registration, Business Identification, etc. for the potential. This request is then approved by the Financial Controller.

7.9          Ensure the customer’s request/ (s) for copied invoices, statements, and banking

details are supplied.

7.10       Follow up with Sales Representatives and customers daily to collect payments for return cheques. Ensure that all return cheques are logged in the Smartsheet and updated accordingly.

7.11       Responsible for ensuring all requests to Guardsman for pick up of lodgeYes Sirments by our Sales Reps are done by consolidating pickup requests in the spreadsheet for our Guardsman account representative to confirm. Lack of support from Guardsman have stalled the function.

7.12       Assist with the Reconciliation of DFL AR sub ledger to GL on a weekly / Monthly basis.

7.13       Assist with the preparation of Journals, Customer reconciliation and updates to Acumatica for DFL.

7.14       To ensure that all returns for credit transactions are processed daily to ensure accurate customer statements and inventory balances.

7.15       To ensure all bad goods transactions are processed daily to ensure accurate customer statements.

7.16       To oversee the process of ensuring that all outstanding accounts receivable balances are collected within established credit terms.

7.17       To ensure customer statements are reconciled and sent to the customers daily/ weekly/ monthly.

7.18       To oversee the process of ensuring that all accounts receivables transactions are entered into the system timely and accurate by the 4^th working day of the following month.

7.19       Preparation of assigned audit schedules is completed by the 5^th of the following month (See list).

7.20       To perform any other duties assigned in order to complete the Assigned task as per schedule.

Bank Reconciliation

7.21       Preparing and maintaining the following bank reconciliations:

1. BNS current account ending - 4527.
   1. NCB current account ending – 4690.
   2. Sagicor USD saving.
      1. FGB current account.

BNS Savings NCB Savings NCB Current A/C

8.         STANDARDS

8.1          To assist in the timely and accurate completion of the monthly Financial Statements in accordance with the International Financial Reporting Standards (IFRS) by the tenth (10^th) working day of each month.

8.2          To support and complete all audits schedules, bank reconciliations.

8.3          To assist in the annual external audit process for the financial year.

8.4          To provide astute leadership and support to the AR team to achieve accurate and timely information for the stakeholders.

8.5          Be courteous, professional and punctual an ALL times.

8.6          Quality- Always demonstrate accuracy and neatness.

8.7          Teamwork- Exhibit objectivity and openness to achieve targets while contributing to a positive team spirit.

8.8          To maintain an average aged receivable of at least 30 days.

8.9          Monthly accounts receivables report detailing account status and approaches to resolve same.

8.10       To assist with consistent communication with sales reps and customers in mitigating amounts to over 30 days.

8.11       Maintaining a positive customer relationship that fosters growth and stability.

8.12       Customer service – understand and demonstrate a commitment to customer service at all times.

8.13       Compliance – maintain established operating procedures to minimize financial risks and other exposures.

9.         AUTHORITY

NIL

10.         JOB REQUIREMENTS

10.1       Educational Requirements:

CAT, AAT, or ACCA level I or Bachelor’s Degree in accounting or related Field.

10.2       Skills:

• Computer literate.
• Data entry proficiency.
• Attention to detail.
• Organizational Skills.
• Interpersonal Skills.
• Basic Mathematical skills.
• Problem Solving Skills.
• Negotiation Skills.
• Time Management.
• Critical Thinking Skills

10.3  Specific Knowledge  General Accounting Principles