Junior Accountant

The Junior Accountant has the responsibility of managing and monitoring Payroll and Accounts Payables function

1. General Ledger Reporting

• Perform monthly review and analysis of Balance Sheet and Profit & Loss General Ledger accounts related to Purchases and Accounts Payable.
• Ensuring monthly analysis and reconciliation of General Ledger Accounts – both Balance Sheet and Profit and Loss for all Purchases and Accounts Payables Accounts by 05th working day after month end.
• Investigate and resolve any discrepancies identified during account reviews and reconciliations in a timely manner.

2. Payroll and Statutory Functions

• Review bimonthly payrolls prepared by Payroll Team Leader and then passed for final review to Financial Accountant and then Group Financial Comptroller in keeping with the scheduled due date.
• The Payroll Team Leader is responsible for submitting payroll for weekly and fortnightly paid employees, including wages, commissions, incentives, and deductions to the Junior Accountant for verification and approval, followed by submission to the Financial Accountant and then to the Group Financial Controller for final sign-off, in keeping with the scheduled due date.
• Review of N.I.S, P.A.Y.E., Health Surcharge, and N.I.B injury claim forms for employees which are completed by Payroll Team Leader.    
• Ensure that all weekly / fortnightly and bimonthly employees have a NIS and BIR number, and if not, follow the necessary procedures to resolve the same.
• Ensure monthly that NIS, Health Surcharge, & P.A.Y.E. figures match the figures calculated via Micropay by the 10th day of each month.
• Organize N.I.S and B.I.R. for weekly/fortnightly and bimonthly payrolls for the Financial Accountant as per agreed timeline.
• Ensure the Payroll Team Leader generates Micropay contract report clearly outlining all upcoming temporary contracts required for renewal and submit to the H.R. Department to follow up on renewals, by the 3rd week of every month.
• Ensure the Payroll Team Leader prepares and posts weekly, fortnightly and bimonthly payroll journal to the accounting software (SAGE).
• Review TD4 reconciliations and ensure proper balancing between payroll system (e.g., Micropay) and the General Ledger.

3. Payables and Payment Functions

• Verifies, initials and submits to the Financial Accountant, Group Financial Controller and/or the General Manager remittances for final approval prior to the preparation of cheques. This includes

• Ensuring that the CEO and in his absence Chairman or Managing Director authorizes the purchase orders.
• Ensure that the purchase order matches the bill from the customer in terms of the product, VAT, and the total to be paid.
• Ensure proper allocation of expenses to the relevant General Ledger accounts.

• Reviews of monthly supplier reconciliations prepared by the Accounts Payable Accounting Assistant.
• Bulk Gas Purchases

• Bulk Gas Purchase Orders are received from the Accounts Payable Accounting Assistant.
• Check Bulk Gas Purchase Order for the correct poundage and the total amount due for payment.
• Ensure that the pink NP Purchase Order carries the same haulage as the green Bulk Gas Purchase Order.

• Review, checking and editing of all Accounts Payable payments to ensure proper allocation of expenses to the G.L. account.
• Ensures that all payroll and payables documents from the department are filed properly and / or vaulted.

4. Audit and Audit Files

• Preparation of the relevant Audit Schedules in keeping with the Company’s standard operating procedures for the preparation of the Annual Audit File.

5. Other Duties

• Review of Foreign Travel Reports for accuracy before submission to the Senior Accountant / Group Financial Controller.

• Preparation of Spreadsheets regarding the renewal of All Insurance Policies for the Company on a timely basis.

• Works closely with the Group Financial Controller regarding the Company’s Insurances.

• All costings for foreign shipments are submitted by the Operations Administrative Assistant to the Junior Accountant for verification prior to posting the relevant entries in SAGE.

• Book-keeping

• Follow up with the Accounting Assistant to ensure proper monitoring of company document stock, including cash bill books, delivery notes, DCRs, and receipt books and confirm that established reorder levels are consistently maintained.
• Send General Manager email indicating books to be ordered and last sequential number.
• Ensures Bimonthly Reconciliation of all Sales books (North and South) are completed within specified timeframe.

• Conducts mid month and month end stock count including cylinders, LPG, C-store items

6. Liaising with G4S in relation to late cash collection.