Shipping Assistant

Shipping Assistant

Salary: TT$6,500 to $8,500 depending on qualifications & experience
Location: San Fernando
Industry: Pharmaceutical
Employment Type: Permanent

Employer Confidential

A leading pharmaceutical importer/distributor in south Trinidad is seeking to fill the position of Shipping Assistant.

Summary:

The Shipping Assistant lends support by assisting the Billings/Logistics Manager and the Shipping Coordinator with incoming/outgoing shipments.  The Shipping Assistant will also provide clerical support to the Billings Department by preparing customer invoices and other relevant documentation.

Key Duties:

1. Assist with overseeing import/export, warehouse and bonded warehouse processes:

• Accurately tracks and records incoming and/or outgoing shipments.
• Receives shipments in accordance with relevant procedures/guidelines.
• Prepares documents for export shipments.
• Prepares airway bills, commercial invoices and other relevant documents.
• Prepares costings for orders received.
• Verifies stock quantity, Lot numbers and expiry dates in Bonded Warehouse/Warehouse.
• Updates Bonded Warehouse stock register in accordance with relevant procedure/guidelines.

2. Assist with the arranging of shipments from foreign suppliers, including liaising with various shipping lines and agents worldwide to secure competitive rates.
3. Performs clerical tasks such as filing documents, answering phones and preparing customer invoices/other documents.

Education & Experience:

• Certificate or Diploma in Logistics/Procurement
• Minimum of two (2) years’ experience handling import/export processes.
• Any relevant combination of qualifications and experience

Required Competencies:

• Must have working knowledge of Customs & Excise regulations.
• Knowledge of procedures & practices relative to the processing of imports and exports
• Knowledge of the operations of a bonded warehouse
• Ability to multi-task and prioritize.
• Strong time management, problem solving and negotiation skills.
• Excellent verbal and written communication skills, including ability to effectively communicate via phone or face-to-face with internal and external customers.
• Computer proficiency (MS Office - Word, Excel, Gmail)
• Must be able to work beyond normal working hours to facilitate the receipt of shipments.
• Must be able to meet deadlines, while maintaining a positive attitude and providing exemplary customer service

Compensation& Benefits:

• Monthly Salary Range:  $6,500.00 to $8,500.00 depending on qualifications and experience.
• Group Health & Life Plan upon completion of probationary period
• Pension Plan upon completion of probationary period.