Sales & Distribution Administrator -Contractor 6 months

Company description:

Digicel Group Limited

Job description:

Job Title:  Sales & Distribution Administrator 

Primary objective of the job:

• Holistic Administrative Support for all areas of the Sales & Distribution Department to ensure its efficiency, productivity and effectiveness.
• Creative and thorough communication to both the Department and Retail Channel, ensuring timeliness and accuracy. 
• Accurate generation of sales reports for comparison against targets, and timely delivery to relevant stakeholders.
• Comprehensive online support for Department and Retail Channel.
• Drive Department engagement initiatives from planning through to execution

Main Duties & Responsibilities:

• Creatively communicate bulletins to all Dealers; including, but not limited to, Sales Promotions, Incentives and Price Changes.
• Closely monitor all Dealer Communication and Dealer Support mailboxes and respond to/escalate Dealer queries as necessary.
• Maintenance of Dealer Extranet through the timely upload of bulletins and the creation/ deactivation of Sales Professionals’ user profiles as directed.
• Tracking and filing of all Department documents/correspondences and updating individual Dealer folders on shared drive as required along with an updated registry.
• Regular update of Dealer Contact Groups to facilitate joiners and leavers.
• Preparation/analysis of weekly/monthly sales reports.
• Completion and submission of Department Overtime statements to all pertinent stakeholders for review and processing, ensuring stipulated deadlines are observed.
• Monthly completion and circulation of employee absence schedule to Department Managers and Supervisors.
• Submission of, or provision of guidance for, expense claims, petty cash and other forms, for timely processing by the Finance Team.
• Generation of Purchase Orders to support all proposed purchases.
• Receipting and submitting Department invoices to facilitate timely vendor payments.
• Coordinate the distribution or collection of items for the department.
• Ensure smooth and efficient operation of the Department by maintaining adequate stationery supply.
• Other duties as assigned or as may be necessary from time to time.

Academic Qualifications and Experience Required:

• Diploma in Secretarial Studies
• Intermediate in Microsoft Word, Excel, PowerPoint and Outlook
• Training for Administrators

Functional Skills:

• Excellent knowledge of Excel
• Excellent writing & communication skills
• Detail oriented
• Excellent Interpersonal Skills
• Ability to work efficiently under pressure