Executive Assistant

Executive Assistant

Salary:                        TT$10,000

Location:                    Port of Spain

Industry:                     Banking/Finance

Terms:                        One year contract

Job Summary

The incumbent in this position provides executive and administrative support to the Chief Executive Officer.  The duties and responsibilities are considered varied, specialized administrative work involving problem solving and decision-making.   Independent judgment is exercised in performing specialized functions within general guidelines and policies. Supervision is received from the Chief Executive Officer through general assignment and review of completed work and reports.

The incumbent in this position reports directly to the Chief Executive Officer.    

Major Responsibilities

• Manage an active calendar of appointments; schedule meetings and prepare agenda; prioritize inquiries and requests and make judgments and recommendations to ensure smooth day-to-day engagements.
• Answer incoming phone calls in a polite and professional manner and accurately take messages
• Open, sort and distribute incoming mail, faxes and other correspondence
• Draft and prepare letters, reports and other general correspondence
• File and maintain comprehensive and accurate corporate records, documents and reports
• Prepare and compile documents for meeting
• Record minutes of meeting as required
• Assist with special projects and presentations for meetings
• Coordinate travel arrangements (both domestic and international) and create trip itineraries
• Maintain confidentiality of the CEO’s office
• Performs other related work as required

Minimum Requirements

• APS certificate or Associate Degree in Management or any other equivalent qualification
• Five (5) years providing administrative support to upper-level management.

Knowledge, Skills and Abilities

• Excellent customer service skills.
• Excellent interpersonal skills.
• Excellent writing, editing and grammatical skills.
• Excellent organization skills and ability to multitask.
• Proficiency in Windows, including MS Word, Excel and PowerPoint
• Ability to conduct research and present data in a well-written manner.

• Ability to follow complex oral and written instructions. 
• Ability to communicate effectively (both orally and written). 
• Ability to maintain effective working relationships with fellow employees, the public, and representatives of other agencies