Assistant Purchasing Manager

Mission of the workplace: to assist to manage the purchasing process through purchasing procedures and policies established by the company.

Hierarchical Dependency:  Purchasing Manager

FUNCTIONS AND MAIN TASKS OF THE POST

• Update the supplier catalog to improve the current ones.
• Attend courses, congresses, seminars, exhibitions and other events that support their training and development of their function.
• Attend the meetings organized by the departments for verification of the quality of products and work team.
• Authorize purchase orders.
• Authorize general payments (stable merchandise and product or higher consumption).
• Authorize modifications and cancellations of the orders placed and make their notification to the areas involved.
• Authorize permits, vacations and low re-entry, according to the needs of operation in the department.
• Train the collaborators in their charge in the activities of their function.
• Train new staff only on matters of great importance.
• Always have a catalog of suppliers and articles, to know the differentiations of price and quality.
• Give support to other hotels of the same chain.
• Follow up in 2B END of the orders to be made.
• Prepare and review the department's spending budgets.
• Establish purchasing procedures and policies, in accordance with the company's operating conditions.
• Objectively evaluate your employees according to their performance.
• Keep track of the digital catalogs of suppliers and items within the SAP system.
• Achieve close communication between collaborators and departmental heads.
• Maintain the lowest possible inventories, but sufficiently to satisfactorily supply production needs.
• Provide the general management and the accountant with the purchase reports that are requested.
• Conduct technical interviews with candidates to fill department vacancies.
• Place orders with suppliers.
• Perform personnel requisitions in a format for sending to HR.
• Select suppliers in coordination with the purchasing assistants, according to the following characteristics: quality, low price, good service and better payment facilities.
• Be responsible for the purchases of food, beverages, supplies and maintenance spare parts.
• Request quotes from suppliers.
• Supervise the work of the collaborators in their charge.
• Supervise direct purchases made by the driver.
• Turn to Human Resources to personnel who do not comply with the regulations and policies of the company.
• Check the list of fruit and vegetable prices with current quotes.
• Verify in coordination with the departmental heads, the maximum and minimum stocks, as well as the rotation of goods.
• Verify in the SAP and through a physical invoice that the purchases are being real.
• Verify in the physical invoices the purchases received from repairs of work equipment.
• Verify that the procedures to be followed when making purchases are being carried out.