Inventory & Procurement Officer

The Inventory & Procurement Officer supports manufacturing operations by monitoring stock levels, coordinating material purchases, and assisting with warehouse activities. The role works with finance and production teams to ensure accurate inventory records and a reliable supply of materials.

Job Title: Inventory & Procurement Officer

Job Summary

The Inventory & Procurement Officer supports the manufacturing operations by ensuring accurate inventory levels, timely purchasing of materials, and efficient coordination of warehouse activities. The role focuses on day-to-day stock monitoring, supplier coordination, and proper documentation, while working closely with the finance and production teams to maintain smooth operational flow.

Key Responsibilities

1. Inventory Management

• Monitor, calculate and maintain adequate stock levels for raw materials, supplies, and consumables to meet demand and supply.
• Consult with production, sales, and finance to forecast demand of raw materials.
• Consider historical data, market trends and seasonality.
• Conduct regular stock counts and assist with reconciliation of discrepancies.
• Update and maintain inventory records in the relevant systems.
• Generate inventory reports to support decision-making.
• Implement and enforce inventory control procedures.
• Follow established inventory control procedures to minimize waste, spoilage, and overstocking.

• Source suppliers and obtain competitive quotations for required materials and services.
• Assist with negotiating pricing, delivery timelines, and service terms within approved guidelines.
• Maintain updated supplier information and support good vendor relationships.
• Receive and inspect materials for quality and quantity of arrival.
• Prepare purchase orders for local and foreign purchases.

• Coordinate receiving, storage, and issuing of raw materials and supplies.
• Ensure materials are labeled, stored safely, and handled correctly.
• Maintain cleanliness and basic safety standards in the warehouse area.
• Liaise with customs brokers, shipping agents, and haulage companies for imports and local deliveries.
• Track and monitor the progress of the shipments.
• Monitor and reconcile container movements, including tracking containers received and returned.
• Follow up on refund of deposits and ensure proper documentation is maintained.
• Provide information to provide contingency plan for any delay in shipment.
• Provide all documentation relating to shipping documents, including invoices and packing lists to the relevant department.
• Monitor offloading activities and ensure proper documentation, checks, and verifications are completed.
• Track warehouse movements such as pallets, bales, and treated materials.

• Purchase small spare parts and consumables as required.
• Provide supporting documents for the general ledger or audit requests.
• Perform related administrative duties to support procurement, warehouse, and inventory operations.

• Strong attention to detail and accuracy.
• Good communication and supplier interaction skills.
• Ability to follow procedures and work independently with minimal supervision.
• Strong sense of responsibility, integrity, and professionalism.
• Basic understanding of inventory or procurement processes in a manufacturing environment.

Qualifications

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, Accounting, Procurement, or a related field.
• Minimum of 2–3 years’ experience in inventory management, procurement, warehouse operations, or a similar role, preferably within a manufacturing or production environment.
• Working knowledge of inventory control procedures, stock management systems, and purchasing processes.
• Proficiency in Microsoft Excel and basic inventory or accounting systems.
• Ability to maintain accurate records and prepare inventory and procurement reports.
• Strong organizational and problem-solving skills with the ability to manage multiple tasks efficiently.

Application Deadline

Interested applicants are invited to submit their resume and supporting documents no later than April 2, 2026