Institutional/Corporate Logistics Planner for Social and Behaviour Change (SBC) and RCCE Workshops

Organize the logistics for 5 workshops in Saint Vincent and the Grenadines that enhance the skills of health workers and ECD practitioners in risk communication and community engagement and in addressing misinformation in support of uptake for Rota virus and pneumococcal vaccines.

Institutional/Corporate Contract

Terms of Reference (TOR)

SUMMARY:

 1.      BACKGROUND:

UNICEF, the Ministry of Health, Wellness and the Environment and the Ministry of Education in Saint Vincent and the Grenadines will be hosting several workshops on Social and Behaviour Change and on RCCE during the period 2^{nd -} 5^th March and from 27-28 in April during vaccination week of the Americas. An event planner is required to make logistical arrangements for these workshops.

2.      DESCRIPTION OF THE ASSIGNMENT:

The Event planner will:

·       Source an appropriate venue with a 60-person capacity for the five (1) day workshops.

·       Organise IT support, stationery, and audiovisual.

·       Organise catering for approximately 40 participants (2^nd -5^th March) and 60 participants 27-28 April.

·       Be responsible for the payment of all vendors.

·       Support the MOHWE / MOE in following up with participants’ attendance.

·       Ensure the visibility for UNICEF, PAHO and GAVI at all workshops which include logos on all materials;  feedback from participants about the sessions and photos of the sessions.

·       Support with the preparation/printing of workshop materials, handouts, agenda, etc.

·       Provide a report on the workshops.

 3.      EXPECTED BACKGROUND AND EXPERIENCE:

The Institutional contractor should have the following:

• At least 5 years of professional experience in event planning/organisation.
• Demonstrated capacity to organise events.
• Experience working in or resides in Saint Vincent and the Grenadines.

4.  DURATION:

The consultancy is from 23 Feb- 30^th April 2026

5.      DELIVERABLES: 

• Inception document
• Logistics for 5 Workshops completed.
• Report on workshop provided with photos and feedback from participants

6.   PAYMENT TERMS/SCHEDULE

7.      EVALUATION CRITERIA:

The technical evaluation will be considered in accordance with the following information:

Technical Proposal: 70 points

1) Overall Response (10 points):

a) Understanding of, and responsiveness to UNICEF requirements;

b) Understanding of scope, objectives and completeness of response;

2) Company and key personnel (30 points):

a) Team leader: Relevant experience, qualifications

b) Professional expertise, knowledge and experience with similar projects,

3) Proposed Approach (30 points):

a) Quality of proposed implementation plan, i.e. how the bidder will undertake each task, and time schedules;

b) Risk assessment - recognition of the risks/peripheral problems and methods to prevent and manage risks/peripheral problems.

Note: The Financial Proposals will be opened only to the companies considered technically approved (range between 49 to 70 points).

Financial Proposal (30 points)

The Financial Proposal will be opened and tabulated within the Technical Proposal and the final range will be provided.

8.   RECOURSE:

UNICEF reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if work/outputs are incomplete, not delivered or for failure to meet deadlines. Performance indicators against which the satisfactory conclusion of this contract will be assessed include timeliness/quality of submission and responsiveness to UNICEF and counterpart feedback. 

 9.      PROPERTY RIGHTS: 

UNICEF shall hold all property rights, such as copyright, patents and registered trademarks, on matters directly related to, or derived from, the work carried out through this contract with UNICEF. The bidder must submit all documentation and source code where necessary to UNICEF upon successful launch. 

10.      HOW TO APPLY:  

The application package should include the following:  

1. Technical Proposal  
2. Financial Proposal* (Detailed budget stipulating all-inclusive fees)  

Prospective institutional or corporate contractors should apply to the email address above with the subject line Institutional/Corporate Logistics Planner for Social and Behaviour Change (SBC) and RCCE Workshops no later than 19th February 2026, 17:00 PM (Eastern Standard Time).