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Import and Export Logistics Coordinator
Kaleidoscope Paints Limited
- San Juan/Barataria
- Not disclosed
- Permanent full-time
- Updated 27/02/2026
- Human Resource
KPL Group is seeking a dynamic Import & Export Logistics Coordinator to join our Customs and Logistics Department.
Position Summary
The KPL Group is seeking a dynamic Import and Export Logistics Coordinator to join our Customs and Logistics Department. He/She will report directly to Customs and Logistics Manager. This role acts as they key liaison between suppliers, export customers and internal teams to ensure seamless import/export operations, documentation and compliance. Functions as a liaison/key communication link and problem-solver between KPL's Group's Import (Suppliers) and Export Customers (KPL Decor, KPL Auto, HADSL, SBC) to fulfill a smooth flow of information and coordination for Imports and Exports. This role includes handling of shipment documentation and ensuring compliance with foreign and domestic compliance.
Key Responsibilities
Export:
- Coordinate fulfillment/shipments, book containers, source quotes, prepare export documentation and resolve issues.
- To organise and coordinate the Export Order fulfillment process for decorative and automotive paints, adhesive and samba (beverage), by liaison with respective export persons and managers for each division.
- To ensure Export Orders and fulfilled and shipped on time with truckers and shipping line.
- Prepare and type CARICOM invoices and export documents as requested by the customs department.
- Assist Customs with calling shipping lines and making container booking for export, with booking number.
- Send out export customer consignee mail, by email and DHL with copies to relevant export manager and copies to export customer.
- To shop for lowest freight quotes from shipping lines, transit times and availability on container for export.
- Assist the Team with liaising with the "customer preferred shipping line," to get the container on KPL/SBC/CCB compound for loading.
- To identify gaps and challenges in the order fulfillment process and suggest improvement.
- To assist in recommending solutions and problem solving for items that affect the export customers as it relates to orders and shipments
- To ensure a smooth flow of communication with the internal and external team as related to export orders and related matters.
- Ensure key items, reports, information are obtained, circulated/supplied to all Stakeholders internally and externally to ensure on time order receipt and fulfillment.
Import:
- Track shipments/ETAs, prepare documentation, follow payments, assist with import clearances (ocean and air)
- To call shipping agents to get delivery, invoice for shipment, bill of lading, CC: purchasing and customs team and CEO on all incoming documentation, arrival notices.
- Prepare document for imports (eg vouchers, print document from supplier, put in order of sequence)
- TRACK Shipment online/email/phone to get ETA Trinidad port, notify Customs/Purchasing Team and CEO of any delays from original ETA.
- To email agent, check any payment status and keep Customs Team in loop of payments due for wire transfer and follow up on payment for delivery of container/documents.
- To get freight rate quotes from various destinations to Trinidad on behalf of CEO, Purchasing/Customs Team.
- To assist in coordination of import FCL, LCL, Airfreight or Courier Shipments.
- To assist Customs Team in clearing containers. LCL including visits to air cargo bonds, ports, LCL Bonds.
Other:
- Prepare weeky/monthly reports and dashboards; stakeholder communication; process improvements; database maintenance.
- To maintain a good relationship with KPL Internal Teams and ensure good, effective communication with all relevant departments as it relates to IMPORT, EXPORT activities and orders.
- To develop and build strong, harmonious relationships and effective communication flow with KPL Export Customers.
- Follow up on orders - from order placement by customer to supply chain process, shipment, clearance by the customer. To ensure efficient process flow and on time order fulfilment.
- Follow up with export team and export customers to ensure information and reports and data are suppied on time and as required and circulated to the relevant team members (daily, weekly or monthly basis). AR Updates, forecasts, A&P reconciliation, stock and sales reports, etc...
- Prepare weekly and monthly reports, updates, information as relevant.
- Prepare a weekly tracking log/dashboard of all EXPORT SHIPMENTS and all IMPORT SHIPMENTS - Log/dashboards to be emailed to all relevant persons for import and export. CEO, Purchasing/Customs Team must be copied on all import/export correspondences.
- Filing, updating information and export order and customer database, etc..
- Receive freight quotes for shipments.
- Perform any other related job duties as required by the job function that may be assigned by the Manager or his/her designate.
Person Specification
Minimum Education and Qualifications
- 5 CSEC passes inclusive of Mathematics and English (Grade 1 or 2)
- Diploma in CIPS or Business Management
- Grade 2 Customs Clerk License
- Proficient in ASCYUDA, Excel, MS Word
Experience
- At least 5 Years experience in this field.
- Experience clearing cargo, facilitating exports.
Other
- Must own a reliable working vehicle
- Must provide a Police Certificate Of Good Character
- Required to work after normal hours when necessary
- Must understand to respond to time sensitive emails after/before hours for customers, shipping lines with different time zones.
Ref: Import and Export Logistics Coordinator
Apply Now
Kaleidoscope Paints Limited
- Churchill Roosevelt Highway, El Socorro Extension Road, El Socorro, Trinidad
- (868) 638-2001
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