Human Resource Officer

The Human Resource Officer will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department and will provide the necessary support to the RA Williams Team.

Human Resource Officer

Job Summary

The Human Resource Officer will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department and will provide the necessary support to the RA Williams Team. The incumbent will assist with the recruitment, performance management and record management functions of the department.

Job Duties

Records Management

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Monitors contract renewals and preparation.

Recruitment

• Assists with the application process – check application forms, shortlist, interview, select successful candidate/s and inform unsuccessful candidate/s.
• Assists with the development of job descriptions.
• Conducts or assists with new hire orientation and onboarding activities.
• Monitors and assists with the probationary period activities to include, reminding supervisors of probation reviews, prepare confirmation letters, etc.

Human Resource Functions

• Prepare job letters and other requested correspondence.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Provides administrative support to the HR department.
• May assist with payroll functions including processing, answering employee questions and fixing processing errors.
• Assists with planning and execution of special events such as organization-wide meetings/events, employee recognition events, holiday parties, etc
• Assists with the coordination and dissemination of company employee communication.
• Assists with the establishment and maintenance of employee safety, welfare, wellness, and health programs.

Other Duties and Responsibilities

• Any other duties that may arise within the scope of work.

Education/Training/Experience

• At least an Associate Degree in Human Resource Management or related field
• At Least 1-2 years’ experience in an HR department
• Proficient with Microsoft Office Suite or related software

Skills

• Excellent verbal and written communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy.
• Excellent organizational skills and keen attention to detail
• Sound problem solving and decision making skills