HR Specialist

Support the strategic and operational effectiveness of the HR function by coordinating key HR governance, systems, and process improvement initiatives. Maintaining HR SOPs. Promote Lean Management and Continuous Improvement

JOB PURPOSE

The HR Specialist supports the strategic and operational effectiveness of the Human Resources function by coordinating key HR governance, systems, and process improvement initiatives. The role is responsible for maintaining HR Standard Operating Procedures (SOPs), promoting Lean Management and continuous improvement practices within HR processes, and supporting workforce planning and contract administration.

The position also ensures the integrity and reliability of Human Resource Information System (HRIS) data, supports HR systems audits and compliance requirements, and assists in the delivery of employee engagement and HR service initiatives. Additionally, the HR Specialist provides administrative and coordination support to the Chief Human Resource Officer to facilitate the efficient execution of HR priorities and projects.

KEY DUTIES AND RESPONSIBILITIES:

• Champion Lean Management principles within HR processes and identify opportunities to improve HR efficiency, reduce waste, and enhance service delivery through continuous improvement initiatives.
• Support the development, documentation, and maintenance of HR Standard Work procedures across key HR processes and support/facilitate the Standard Work Champions in maintaining HR process documentation, improvement tracking and work flow implementations
• Maintain and update HR Standard Operating Procedures (SOPs) to ensure alignment with policies, legislation, and organizational practices
• Oversee manpower planning activities including position tracking and workforce reporting and assist with employee contract preparation, renewal tracking, and documentation
• Maintain accurate employee data in the HRIS through periodic audits and other data management processes while supporting system updates and improvements
• Generate HR reports to support management decision-making
• Support employee engagement activities and HR communication initiatives.  Assist in the coordination of HR programs, events, and service delivery activities and help to monitor feedback mechanisms and engagement initiatives.
• Support HR Audit, Compliance & Reporting requirements and ensure compliance with company policies, labour regulations, and internal HR controls.while maintaining  HR records in accordance with audit and regulatory standards.
• Provide Executive HR Support by undertaking administrative and coordination support to the Chief Human Resource Officer

JOB REQUIREMENTS AND SPECIFICATIONS

• B.Sc. in Human Resource Management or equivalent qualification from a recognized institution
• Minimum of three (3) years’ working experience as a HR Administrator or Coordinator, preferably in a high-volume or shared services environment
• Working knowledge of the Shipping Industry
• Knowledge of the Toyota way Management System (TMS) is an asset
• Conversant with HR principles and best practices, Jamaican Labour Laws and Industrial Relations principles and practices
• Excellent knowledge of KFTL’s HR policies and procedures, and operations
• Good keyboard skills and competence in the use of the Microsoft Office Suite
• fWorking knowledge of the computerized time, attendance, and human resource information systems used by the Company
• Ability to relate effectively with persons at all levels within and without the organization
• High level of confidentiality and discretion
• Effective administrative, organizational and time-management skills
• Good analytical skills, sound judgement, result-oriented, with an eye for detail.