Human Resource Administrative Assistant

Are you a proactive, organized, and detail-oriented HR professional ready to make a significant impact? Ocean Coral Spring & Eden Bay is looking for a dedicated HR Administrator General to join our dynamic team.

This role is essential for maintaining a positive work environment, ensuring administrative efficiency, and supporting 

the overall team member lifecycle.

Key Responsibilities

• Administration & Documentation:
• Manage the entire leave request process, maintaining a full and accurate database for vacation, maternity, and leave of absence.
• Prepare contracts and offer letters for all non-management employees.
• Maintain and update all personnel information files.
• Prepare and disseminate job letters and other team member requests (e.g., bank letters) in a timely manner.
• Carry out the contract evaluation and expiration process, ensuring adherence to established break periods and procedures.
• Time & Attendance/Payroll Support:
• Register attendance correctly at the UPC booth at the start and end of the day, wearing the proper uniform.
• Register new employees in the time clock system.
• Assist with daily Time & Attendance audits.
• Verify that administrative assistants across departments submit payroll, adjustments, and inclusions in a timely manner.
• Team Member Experience & Culture:
• Coordinate and execute the bi-monthly employee nomination, voting, and winner display process.
• Assist with the coordination of special events, motivational events, and cultural/sports activities for team members.
• Assist with the coordination and execution of the Employee Satisfaction Survey.
• Ensure all hotel notice boards are properly organized and updated weekly or as needed.
• Compliance & Support:
• Participate in briefings, weekly departmental meetings, and company training programs.
• Know, promote, and adhere to the established policy of Responsible Tourism.
• Stick to and respect the Internal Work Regulation.
• Ensure compliance with corresponding security measures for all duties.
• Report to the Assistant HR Manager about any areas that negatively affect the work environment.
• Assist the Assistant HR Manager with monthly reports and coordinating contract breaks/leave requests as directed.
• Assist with stationery orders for the department.

Qualifications

• Education: BSc. Human Resources or an Associate Degree in Human Resources or a related field.
• Experience: 1 – 2 years of relevant experience.

Required Skills and Abilities

• Highly Proactive and Creative
• Strong Planning and Organization Skills
• Excellent Time Management and Decision-Making Capabilities
• Exceptional Interpersonal Relationships and Communication Skills (ability to inform, listen, and communicate effectively)
• High level of motivation for work
• Accustomed to working under pressure and for goals (tolerant to frustration)
• Possess Common Sense and a strong Sense of Urgency