HR Assistant

The HR Assistant is responsible for the day-to-day management of HR operations, performing both administrative and strategic functions in the administration of the policies, and procedures organization.

HR Assistant

DACHIN Group of Restaurants

Job Summary

The incumbent will function in a Human Resource Generalist capacity and will be responsible for assisting the HR Officer(s) / HR Manager in executing the HR functions of Training and Development, Talent Acquisition, Payroll Processing, Employee/Industrial Relations & Employee/ Benefits Administration.

Duties and responsibilities include but are not limited to the following:

Key Responsibilities:

• Performs daily administrative tasks such managing calendars, processing incoming emails, answering phone calls, and handling general inquiries from employees.
• Assists with all pre and post recruitment activities as required.
• Lends support to new employee orientation / onboarding.
• Responsible for performing general administrative activities including preparation of paperwork for new and existing employees (letters, employment agreements for fortnightly staff, etc.)

• Assists in maintaining accurate employee records and ensuring compliance with data protection regulations.
• Assists in creating and distributing HR documentation, employee handbooks, and preparing reports on HR activities.
• Works with HR Officer(s) and HR Manager and:

○        Finance department in assisting the execution of Payroll (salaried & waged staff).
○        Management team to assist in recruiting (end-to-end, inclusive of job postings, shortlisting, interviewing & selection) and retaining top talent suitable for each brand through a variety of strategies.

• Responsible for recording and transcribing notes and minutes from meetings and hearings as and when required.
• Assists in administering all staff benefits claims (includes company & national insurance)
  • Oversees and administers staff uniforms.
  • Assists staff with their HR questions and HR support needed to facilitate ongoing operations.
  • Performs such other duties outside the normal scope of responsibilities that may be required to maximize the efficiency, productivity, teamwork, guest relations and enhance the entire operations of the Company.
  • Participates in departmental projects as and when required.
  • Provides relief for the Office Assistant at the front desk as and when required.
    • Performs other related duties as required.

Qualifications:

• BSc in Human Resource Management; Management Studies; Psychology; OR
• BA in Human Resource Management; Business Administration.

Degree must be from an Accredited Institution.

Experience:

• Minimum of three (3) years’ relevant work experience.

Licenses and Certificates:

• Police Certificate of Character.

Key Competencies and Skills:

• Working knowledge of laws and regulations relating to Human Resource Management and Industrial Relations. 
• Knowledge of the principles and practices of Human Resource Management. 
• Considerable knowledge of Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Sound time management skills.
• Detailed-oriented, highly organized, self-motivating, agile and flexible team-player. 
• Decision-making, strong problem-solving and negotiating skills.
• Customer service oriented. 
• Excellent interpersonal skills.
• Ability to gather data from different sources. 
• Ability to meet tight deadlines.
• Ability to multi-task, handle a high volume of work and function in a fast-paced and high-pressure environment. 
• Ability to work with little supervision and collaboratively. 
• Ability to maintain a high level of confidentiality.

Work Environment:

The role requires:

• Working for an extended period of time in a seated position.
• Concentrating for long hours in front of a computer screen that may lead to eye strain.