Graduate Intern (Corporate Communications)

Monitors media databases, publications and websites

• Monitors diverse media sources and reports based on established media reporting frameworks
• Cuts, scans and collates articles or advertisements from newspapers
• Updates the Media Monitoring Summary Report by compiling collected data and submits to Supervisor for approval
• Uploads the approved report and scanned files to the intranet

 Supports the execution of internal and external events

• Meets with event teams to develop ideas and determine the logistics required for hosting an event
• Develops draft proposals for submission to the Supervisor for review and approval
• Attends event meetings for assignment of roles and responsibilities
• Sources and manages suppliers for each event
• Creates and submits memos or documents for approval by Supervisor to execute events
• Coordinates the set up of each event (e.g. decorating, moving of items etc.)
• Engages with internal and external stakeholders for effective customer service (e.g. distribution of items, escorting patrons, answering queries, issuing feedback survey instruments, moderating etc.)

• Liaises with the Head, Corporate Communications and other departments to receive creative briefs for campaigns to guide the gathering of relevant content
• Provides support to suppliers who contribute to the campaign by answering queries, and collecting invoices for processing
• Assists with monitoring feedback on conducted campaigns by issuing surveys

Supports with the procurement of resources for the department

• Creates purchase requisitions and requests approval from the Finance department
• Edits and distributes Request for Quotations (RFQs) and Request for Invitations (RFIs)
• Manages suppliers throughout the procurement process
• Collects and reviews invoices for the relevant signatures and approvals before submission to Finance for payment

Provides general communication support

• Supports monitoring and evaluation of OPR’s branding and key corporate messages
• Provides design, videography and photography support to departments across the OPR as instructed by the Supervisor
• Updates intranet, website and social media accounts
• Conducts surveys, compiles FAQs, comments and feedback received for reports and other purposes
• Supports with the development of OPR’s newsletter (e.g. sourcing all important events and information for period, writing and designing articles for newsletter, editing same based on supervisor comments/approval, and distributing via email to all stakeholders
• Assists development of content by researching ideas, creating design templates, and sends for relevant approval before distribution via the relevant channel
• Supports with the planning and implementation of internal communication strategies