Finance & Admin Officer
CORE-Community Organized Relief Fund
- St. Elizabeth
- See description
- Temporary full-time
- Updated 17/03/2026
CORE seeks a Finance & Admin Officer to lead finance, HR, and administration for the Hurricane Melissa response in Jamaica. The ideal candidate brings leadership, emergency experience, and the ability to make quick decisions in fast-paced environments.
Introduction
CORE Community Organized Relief Effort is a global crisis response organization focused on delivering immediate aid and long-term recovery in underserved communities. Our mission is to save lives and strengthen communities affected by or at risk of crisis.
We are seeking a Finance & Admin Officer to coordinate finance, administration, and human resources for the Hurricane Melissa emergency response in Jamaica. This role will serve as CORE’s primary operations focal point, establishing and managing accountable finance and HR practices. The ideal candidate brings strong leadership abilities, experience in finance and administrative settings, demonstrated experience in emergencies, and excels in fast-paced environments requiring quick decisions and clear communication.
This role is based in St. Elizabeth Monday - Friday. Relocation costs not covered.
This role is grant-funded and provides full-time temporary employment through the end of June 2026.
Main Responsibilities
1. Finance, Administration & Human Resources
Establish and manage internal controls, administrative systems, and staffing structures to support rapid response startup and scale-up.
Lead recruitment, onboarding, contracting, and performance management of national staff, in coordination with Global People & Culture.
Set up and manage field offices, IT and communications systems, and administrative procedures in line with CORE policies.
Track expenditures and monitor response budgets to ensure alignment with program priorities and donor requirements.
Implement and maintain financial tracking tools to monitor burn rates, cost allocations, and budget variance.
Review and approve financial transactions to ensure compliance with CORE policies and grant agreements.
Prepare timely and accurate financial reports for field leadership, HQ, and donors to support transparency and accountability.
2. Finance Management & Controls
Manage day-to-day financial operations for the Jamaica response, ensuring compliance with organizational and IOM policies
Track project expenditures against approved budgets and flag variances or risks early
Maintain accurate financial records, including cash, bank transactions, and supporting documentation
Support monthly financial reporting, forecasting, and close-out processes
3. Payments, Procurement & Vendor Administration
Process vendor payments in a timely and compliant manner
Maintain vendor files, contracts, and payment documentation in coordination with Operations Office
Support local procurement processes by verifying pricing, documentation, and budget availability
Liaise with vendors, banks, and service providers to resolve payment or account issues
4. Compliance, Donor & Audit Support
Ensure financial documentation meets IOM and audit requirements for emergency and recovery funding
Prepare financial files for internal and external audits and respond to audit queries
Support IOM financial reporting with accurate expense tracking and documentation
Ensure adherence to anti-fraud, safeguarding, and internal control policies
5. Administrative & Office Operations
Oversee office administration, including filing systems, record retention, and asset documentation
Support HR administration tasks such as staff onboarding paperwork, timesheets, and leave tracking
Maintain petty cash systems and conduct regular cash counts and reconciliations
Coordinate with program and field teams to ensure smooth operational support
6. General Responsibilities
Promote a culture of safety, accountability, inclusivity, and continuous learning across field teams.
Perform other duties as assigned by the supervisor to support effective response operations
Scope & Travel
- Willingness to travel to program sites in St. Elizabeth and West Moreland Parishes up to 80% of time
- Must hold a valid driver's license and be able to drive as required.
- Must be based in St. Elizabeth Parish, Jamaica or able to travel to St. Elizabeth Parish every day.
- Housing and relocation costs not provided.
Qualifications & Experience
- Relevant experience in finance and administrative settings
- A bachelor’s degree is welcomed, such as Business Administration or similar, but not required—equivalent experience, including lived or professional experience in an admin role in a disaster-affected communities or crisis settings, is strongly valued.
- Demonstrated ability to lead teams, manage projects, and work across diverse communities and partners during emergency or high-pressure situations.
- Commitment to CORE’s mission and a strong understanding of the challenges faced by underserved or crisis-impacted populations
- Experience managing budgets, reviewing and approving payments
- Experience recruiting and hiring staff, as well as establishing HR systems
- Proven experience in emergency operations preferred but not required
- Excellent communication and coordination abilities, with experience working across multiple departments and teams.
- Prior experience leading teams or managing response projects in humanitarian contexts
Skills & Competencies
- Proficiency in Microsoft Office Suite and project management tools
- Strategic thinking and operational execution under pressure.
- Strong communication and diplomatic negotiation abilities.
- Adaptability and resilience in dynamic, high-stress environments.
- High proficiency with data and digital tools to track assets, inventory, and costs.
- Commitment to humanitarian values and excellence in service delivery.
- Must be able to lift up to 50lbs and endure long hours in potentially challenging environments.
- Valid Driver’s License and clean driving history
Salary for this role is $1,800 USD a month.
