Establish and manage internal controls, administrative systems, and staffing structures to support rapid response startup and scale-up. 

Lead recruitment, onboarding, contracting, and performance management of national staff, in coordination with Global People & Culture. 

Set up and manage field offices, IT and communications systems, and administrative procedures in line with CORE policies. 

Track expenditures and monitor response budgets to ensure alignment with program priorities and donor requirements. 

Implement and maintain financial tracking tools to monitor burn rates, cost allocations, and budget variance. 

Review and approve financial transactions to ensure compliance with CORE policies and grant agreements. 

Prepare timely and accurate financial reports for field leadership, HQ, and donors to support transparency and accountability. 

Manage day-to-day financial operations for the Jamaica response, ensuring compliance with organizational and IOM policies 

Track project expenditures against approved budgets and flag variances or risks early 

Maintain accurate financial records, including cash, bank transactions, and supporting documentation 

Support monthly financial reporting, forecasting, and close-out processes 

Process vendor payments in a timely and compliant manner 

Maintain vendor files, contracts, and payment documentation in coordination with Operations Office 

Support local procurement processes by verifying pricing, documentation, and budget availability 

Liaise with vendors, banks, and service providers to resolve payment or account issues 

Ensure financial documentation meets IOM and audit requirements for emergency and recovery funding 

Prepare financial files for internal and external audits and respond to audit queries 

Support IOM financial reporting with accurate expense tracking and documentation 

Ensure adherence to anti-fraud, safeguarding, and internal control policies 

Oversee office administration, including filing systems, record retention, and asset documentation 

Support HR administration tasks such as staff onboarding paperwork, timesheets, and leave tracking 

Maintain petty cash systems and conduct regular cash counts and reconciliations 

Coordinate with program and field teams to ensure smooth operational support 

Promote a culture of safety, accountability, inclusivity, and continuous learning across field teams. 

Perform other duties as assigned by the supervisor to support effective response operations