Finance & Admin Coordinator

Finance & Admin Coordinator

Title: Finance and Admin Coordinator
Location: Port of Spain, Trinidad and Tobago (Hybrid)
Salary: $6609.00 plus Travel Allowance

Position Summary: We are currently seeking a proactive and detail-oriented Finance & Admin Coordinator for our Caribbean markets to join our Finance & Admin team. The ideal candidate will play a key role in supporting core administrative functions including payroll updates, invoice processing, accounts payables, NIS and statutory submissions, petty cash management, and supplier payments. This role requires a high level of organization, initiative, and the ability to work independently as well as collaboratively across departments.

Key Responsibilities:
● Manage payroll updates and coordinate payroll payment processing in compliance with local labour laws.

● Process supplier invoices and generate client invoices in line with internal policies.

● Process accounts payable and client invoicing.

● Handle NIS, PAYE, and Health Surcharge submissions and ensure timely statutory compliance.

● Administer and reconcile petty cash to support daily operational needs.

● Prepare financial reports, budget estimates, and internal summaries as required.

● Coordinate payments to vendors and manage accounts receivable collections.

● Support internal audits and ensure financial documentation is maintained accurately and securely.

● Visit government offices when needed to submit documents, pay taxes, or follow up on official matters related to compliance or operations.

Requirements:
● A minimum of 1 years’ hands-on experience in A/R, A/P and tax filings. 

● Spanish and English language (oral and writing)

● A diploma/degree in Accounting, Admin or related. (or equivalent professional certificate)

● Strong willingness to learn and grow within the administrative and finance field.

● Familiarity with local platforms or ERP systems.

● Proficient in Microsoft Excel and financial data management. ● Must be able to travel locally for administrative errands or government-related matters.

Core Competencies:
● Results-Oriented: Demonstrated ability to meet targets and complete tasks on time.

● Team Collaboration: Comfortable working across departments to ensure operational efficiency.

● Detail-Oriented: Accuracy in admin reporting. ● Organized: Strong time management and prioritization skills.


What We Offer:
● A dynamic and growth-oriented work environment.

● Professional development opportunities and ongoing learning.

● Standard working hours: Monday to Friday.

● On-site position based in Port of Spain, with flexible home office days.

● Permanent full-time contract, governed by Trinidad & Tobago employment law.