Executive Assistant

A leading manufacturing company located in the Corporate Area, is seeking to recruit an Executive Assistant to support to the C-Suite.

The Executive Assistant will be responsible for providing high-level administrative support whilst monitoring the execution of key business initiatives and programmes to ensure alignment with organizational goals.

Core Functions

• Provide high-level administrative support to the Managing Director (MD) and/or other Senior Executives, if required.
• Manage the MD’s calendar, schedule meetings and coordinate logistics for internal and external engagements.
• Draft and prepare professional correspondences, memos, reports, presentations and other documents.
• Coordinate reports from operations; compile and present comprehensive summaries to support strategic decision-making.
• Monitor and drive execution of special projects and business initiatives, ensuring timely completion and alignment with objectives.
• Prepare accurate minutes and follow up on action items.
• Screen all incoming communication, prioritize items for the MD’s attention and ensures timely responses.
• Maintain confidential records, files and documentation.
• Oversee general office tasks such as maintaining office supplies, invoice processing and payments as well as expense tracking.

Minimum Requirement: Education, Knowledge, Skills and Abilities 

• An Associate Degree in Business Administration, Management Studies, Operations Management or a related field.
• Minimum of three (3) years’ experience in an administrative role.
• Proficiency in the use of Microsoft Office Suite, with strong emphasis on PowerPoint, Excel and Word.
• Experience in a sales-driven and/or manufacturing environment is a strong asset.
• Excellent human relations, communication, time management, organizational, critical thinking and problem solving skills.
• Highly professional, ethical and of integrity.
• Strong interpersonal skills and ability to engage with all levels of staff and stakeholders.

We thank you for your interest, however, only short-listed persons will receive a response.