Executive Assistant (Contract)

The Executive Assistant (Contract) is primarily responsible for providing administrative support to the Office of the Vice President – Insurance Operations (Property & Casualty).

POSITION KEY RESPONSIBILITIES:

• Manage the day-to-day administrative functions of the VP’s office, ensuring seamless coordination of activities.
• Provide assistance in preparing executive reports, strategy reviews, budget reviews, and quarterly or monthly business reports.
• Ensure professional and efficient interactions with key stakeholders, demonstrating sound judgment, confidentiality, and tact.
• Oversee special project leadership and support as required.
• Handle executive-level correspondence and communications on behalf of the VP where required.
• Ensure timely processing of all bills, invoices, and payment vouchers related to the division.
• Assist in budget-related matters, including salary changes, employee relations and expenditure tracking.
• Manage and monitor all division-related expenses, working closely with Finance
• Officers to identify budget deviations and recommend corrective actions.
• Work with the VP to develop and maintain Key Performance Indicators (KPIs) to assess efficiency and operational effectiveness.
• Conduct preliminary research on various business topics and draft reports where needed.
• Plan, execute, and monitor projects for both internal and external stakeholders, ensuring alignment with strategic objectives.
• Develop high-impact presentations and executive summaries for the VP.
• Design effective reporting templates and dashboards to support management reporting and decision-making.