Administrative Assistant

Our client is seeking a highly organized, reliable, and proactive Administrative Assistant to support the Director in day-to-day operations.

Summary:
Our client is seeking a highly organized, reliable, and proactive Administrative Assistant to support the Director in day-to-day operations. The ideal candidate will be a strong multitasker, skilled problem-solver, and effective communicator who can manage a variety of administrative tasks with professionalism and discretion.

Location: St. Augustine
Environment: Can be considered industrial
Duration: Permanent with a probationary period
Working Days & Hours: 8am – 4pm, Monday – Friday
8am - 4pm every other Saturday
Salary: $7,500 (slightly negotiable based on experience)

Key Responsibilities:

• Manage the calendar, schedule meetings, and coordinate appointments

• Prepare reports, presentations, correspondence, and other documents as needed

• Screen and prioritize emails, calls, and requests to ensure timely responses

• Arrange travel logistics, accommodations, and itineraries

• Maintain organized filing systems and confidential records

• Serve as a liaison between the Director and internal/external stakeholders

• Assist in tracking projects, deadlines, and follow-up items

• Anticipate the Director’s needs and take initiative to resolve issues

• Support planning and coordination of events or meetings

• Perform general office duties such as ordering supplies, processing invoices, and maintaining databases

Requirements:

• Proven experience in an administrative support role

• Strong multitasking and time-management skills

• Excellent communication, organizational, and interpersonal skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• High level of confidentiality and discretion

• Ability to work independently and handle changing priorities